Event Coordinator

Submittable is a leading social impact platform, empowering thousands of organizations worldwide to maximize their mission-driven work. In 2023 alone, we helped our customers run over 31,000 programs, collect nearly 3.2 million applications, and distribute $1.3 billion in funding. From Equity & Social Justice to Health & Wellness, we’re proud to support top causes through innovative solutions that fuel real-world change. As part of our unwavering commitment to advancing social impact, we’ve expanded our vision by integrating purpose-powered employee engagement through high-impact volunteer experiences. We’re accelerating our ability to deliver unparalleled value and innovation by combining technology and human connection to create meaningful impact.

We power employee engagement by designing and executing transformative corporate volunteering, team-building, and social impact experiences. Our work fosters better cultures and brands, empowering organizations and individuals to make meaningful change. At Submittable, we’re harnessing our shared passion for innovation to deliver exceptional experiences that engage teams, connect employees, and maximize global social impact.

Are you passionate about creating meaningful experiences that inspire action? Join us in bringing purpose to life through extraordinary events that connect people and drive impact.

How You’ll Make an Impact:

As an Event Coordinator, you’ll design and deliver memorable volunteer experiences that embody the WeHero brand and exceed client expectations. Our events range from ******** gatherings of 10 participants to large-scale virtual and in-person events of over 500. You’ll be at the heart of planning, logistics, and communications to ensure seamless and impactful outcomes.

What You’ll Do
• End-to-End Event Logistics: Manage all aspects of event logistics from planning through execution, tailoring each detail to meet event objectives and client needs.
• Smooth Execution & Problem Solving: Ensure events run seamlessly and respond to unexpected issues with quick, solution-focused approaches.
• Effective Communication: Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions.
• Budget Management: Oversee event budgets and track expenses efficiently to keep within even margins.
• Brand-Centric Event Collateral: Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) focusing on WeHero’s brand identity.

What You Need to be Successful:
• Project Management Excellence: Demonstrated project management and organizational skills, ability to ensure all event components are organized and streamlined.
• Quality Control: Attention to detail across all event aspects, from logistics to communication, ensuring high Brand standards.
• Adaptability & Flexibility: Ability to adjust to changes and adapt plans as needed while staying solution-focused.
• Passionate about Relevant Research: proactive curiosity, seeking out knowledge on current global topics and nonprofits from reliable, data-driven sources to enrich client event experiences.

We’d Love it If:

If you have experience working with any of the following tools or similar: Asana, HubSpot, G-Suite, Canva, Adobe Creative Suite

Why We Think You’ll Love It:

In addition to an industry-leading total rewards program, we are proud to encourage our team members the freedom to self-direct their learning and professional development while waking up every day knowing we’re making a positive impact in the world. We love to have a great time because if work isn’t fun, we’re doing something wrong.

Salary Details: This is a full-time, non-exempt position. The annual salary for this position is $60,000.00.

Position Location: This role will be based in Missoula, MT. Employees are expected to be willing to work from one of our office locations twice a week or as needed by your team.

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time.

Why Submittable?

Joining Submittable means joining a forward-thinking company that values innovation, collaboration, and growth. We aim to empower social good organizations with technology that accelerates their work and sales and their impact.

As a Public Benefit Corporation, social impact is at the core of our work. And we see ourselves as part of the solution to help address urgent and long-term community needs. To do this, we proudly offer a supportive and dynamic work environment where your contributions will directly impact our success. If you are passionate about optimizing revenue operations and thrive in a fast-paced, evolving environment, we invite you to apply for this exciting opportunity.

We are delighted to offer highly competitive benefits to our full-time employees, including:
• Health insurance, life insurance, and optional HSA, FSA, and DCA accounts
• 401(k) with employer match from day
• Equity stock options
• Flexible hours, including flexible vacations and sick leave, and remote work options
• Generous paid parental leave policy for mothers, fathers, and adoptive parents
• Professional development stipends
• Involvement in community outreach programs for all employees, including company volunteer outings at local nonprofits
• Fully stocked kitchens with complimentary snacks and beverages for all employees working in either office.
• Weekly catered lunches in both offices
• Regular company-sponsored happy hours and gatherings

Inclusion & Belonging Statement

At Submittable, our team is driven by the belief that technology can be a force for good that furthers social impact and enables corporate social responsibility on a global scale. We are committed to building a workplace that leverages the strength of our community by fostering a safe space to share ideas, embrace unique experiences and abilities, and celebrate and learn from our differences. Through prioritizing inclusion and belonging as the focal points of our culture, we strive to provide an environment where all employees feel safe and welcome to bring their whole, authentic selves to work and are empowered to make innovative contributions that allow our customers to solve evolving complex problems and spread more good.