Event Coordinator

The ideal candidate will bring strong organizational skills, a proactive mindset, and a passion for delivering exceptional guest experiences, with opportunities to advance within donor relations and event management
Bachelor’s Degree or equivalent experience (One year of education is equivalent to two years of experience)
This position may require the successful completion of a criminal background check and/or drug screen
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients
Benefits
Standard Hours per Week 40
Full Time
Pay Rate Range $40,000 - $45,000
The University is a participating employer with Utah Retirement Systems (“URS”)
Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work)
Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions
Responsibilities
Monday–Friday, 8:00 AM to 6:00 PM, with flexibility for nights and weekends as required for events
This developmental role is designed to provide a strong foundation for growth within the donor relations team and the events field
Working under the guidance of event staff, you will collaborate with the team to support the planning, coordination, and execution of events from start to finish
Work under the guidance of event staff to collaborate with vendors on logistics, timelines, and production plans
Assist event staff in arranging vendor services, including contract coordination, payment processing, and service delivery, to ensure smooth operations and high-quality event execution
Coordinate vendor load-in and load-out under the guidance of event staff, ensuring smooth and timely transitions
Assist with onsite registration and check-in procedures
Work alongside event staff to monitor and address any issues that arise before or during events, ensuring smooth operations
Serve as the primary onsite point of contact for vendors, providing clear arrival instructions and setup guidance
Collaborate with event staff to manage all logistics, including transportation, accommodations, parking, valet services, catering, equipment, and space rentals, ensuring flawless event execution
Job description
Details

Open Date 12/20/2024

Requisition Number PRN40848B

Job Title Development Specialist

Working Title Event Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday–Friday, 8:00 AM to 6:00 PM, with flexibility for nights and weekends as required for events.

VP Area President

Department 0028+ - Development

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 - $45,000

Close Date 03/20/2025

Priority Review Date (Note - Posting may close at any time) 02/01/2025

Job Summary

We are looking for a motivated and detail-oriented Event Coordinator to join our Donor Relations Events team. This developmental role is designed to provide a strong foundation for growth within the donor relations team and the events field. Working under the guidance of event staff, you will collaborate with the team to support the planning, coordination, and execution of events from start to finish. The ideal candidate will bring strong organizational skills, a proactive mindset, and a passion for delivering exceptional guest experiences, with opportunities to advance within donor relations and event management

Responsibilities

Job Responsibilities:
• Work under the guidance of event staff to collaborate with vendors on logistics, timelines, and production plans.
• Assist event staff in arranging vendor services, including contract coordination, payment processing, and service delivery, to ensure smooth operations and high-quality event execution.

Day-of Event Responsibilities:
• Coordinate vendor load-in and load-out under the guidance of event staff, ensuring smooth and timely transitions.
• Assist with onsite registration and check-in procedures.
• Work alongside event staff to monitor and address any issues that arise before or during events, ensuring smooth operations.
• Serve as the primary onsite point of contact for vendors, providing clear arrival instructions and setup guidance.
• Collaborate with event staff to manage all logistics, including transportation, accommodations, parking, valet services, catering, equipment, and space rentals, ensuring flawless event execution.

Minimum Qualifications

Bachelor’s Degree or equivalent experience (One year of education is equivalent to two years of experience).

Preferred Qualifications:
• Experience in event planning and coordination.
• Strong organizational, communication, and problem-solving skills.
• Ability to work under pressure and adapt to a flexible schedule.
• Candidates with experience in college advancement, such as fundraising, alumni relations, donor stewardship, communications, or related areas that promote institutional growth and engagement, are preferred.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 6+5-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, ****** orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of *** in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or ****** misconduct including ****** harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.