Event Coordinator Assistant

Location
Noida, Uttar Pradesh
 
Benefits
Pulled from the full job description
Health insurance
 
Full job description
We are looking for a proactive and detail-oriented Operations Executive to support the smooth execution of on-ground brand activation and BTL campaigns. The role involves coordination with vendors, internal teams, clients, and on-site staff to ensure timely, high-quality delivery of campaigns across locations.

Key Responsibilities:

Campaign Execution:Assist in executing on-ground activations including sampling, mall activations, roadshows, society engagements, and retail branding.
Vendor Coordination:Liaise with fabricators, production vendors, manpower agencies, printers, etc. to ensure timely delivery and deployment.
Logistics Management:Handle movement of branding materials, event kits, and equipment to and from activation sites.
Site Recce & Permissions:Conduct pre-activation site visits, assist in securing required permissions and ensure readiness.
Team Supervision:Coordinate with promoters, brand ambassadors, and ground teams during live campaigns.
Reporting & Documentation:Prepare daily activity reports, client updates, photo documentation, and post-activation summaries.
Quality Control:Ensure brand guidelines are followed across all touchpoints; conduct checks for design, setup, and hygiene.
Key Skills & Qualifications:

Bachelor’s degree in marketing, mass communication, or related field
1–3 years of experience in BTL or event execution (agency side preferred)
Strong communication and negotiation skills
Comfortable with field work and travel
Ability to work under pressure and manage multiple projects
Working knowledge of MS Excel, WhatsApp, email, and basic reporting tools
Bonus Points for Candidates With:

Vendor network in key cities
Familiarity with metro branding, lookwalkers, society activations, or RWA activities
Experience in handling branded merchandise and giveaways
Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Work Location: In person