Event Coordinator cum Production Handler

Job Title: Event Coordinator cum Production Handler

Industry: Fashion

Location: [Insert Location]

Reporting to: Creative Director / Production Head

⸻

Job Summary

We are seeking a dynamic and highly organized individual to join our fashion team as an Event Coordinator cum Production Handler. This role requires a hands-on professional who can manage end-to-end coordination of events, including fashion shows, shoots, pop-ups, and campaigns — along with supporting production operations and calendar planning.

⸻

Key Responsibilities

Event Coordination

• Plan, coordinate, and execute fashion events, shoots, product launches, exhibitions, and shows.

• Handle pre-production to post-event responsibilities: booking venues, managing suppliers, liaising with stylists, models, artists, etc.

• Coordinate fittings, rehearsals, and backstage logistics.

• Prepare and maintain event timelines, checklists, and run-of-show.

Production Handling

• Coordinate with designers, stylists, and production vendors for timely deliveries.

• Oversee the movement of garments and accessories for shoots and events.

• Ensure all production material is organized and accounted for pre/post events.

• Assist in set design, prop handling, and production setup where required.

Calendar & Schedule Management

• Maintain and manage a detailed calendar for events, fittings, production timelines, and team availability.

• Schedule internal and external meetings, calls, fittings, and shoot timelines.

• Send timely reminders and updates to teams and stakeholders.

• Ensure minimal scheduling conflicts and optimized resource planning.

Vendor & Stakeholder Coordination

• Liaise with photographers, makeup artists, models, agencies, and venue managers.

• Handle contracts, payments, and logistics with external vendors.

• Ensure smooth on-ground execution with all parties aligned.

Documentation & Reporting

• Create event reports, production checklists, and feedback forms.

• Maintain databases of vendors, models, locations, and production assets.

⸻

Requirements

• Bachelor’s degree in Fashion Management, Event Management, Mass Communication, or related field.

• 2–4 years of experience in fashion events and/or production coordination.

• Strong understanding of fashion show protocols and shoot logistics.

• Proficiency in Google Calendar, Excel, and basic project management tools.

• Excellent communication, time management, and multitasking skills.

• Creative thinker with a problem-solving approach and on-ground agility.

⸻

Preferred Skills

• Familiarity with fashion industry trends and timelines.

• Basic understanding of fashion garment construction and styling is a plus.
• • Comfortable working long hours or weekends during peak event seasons.