Event Manager

About the organisation:

Masters’ Union (www.mastersunion.org) is a new-age business school offering industry-immersive business education where the classes are led by top industry leaders and practitioners. It is a first-of-its-kind institute where distinguished leaders from different walks of life have re-imagined business education in order to create effective business professionals for the ever-changing economy. Our leadership consists of alumni from IITs, IIMs, and Ivy League Schools like Stanford and Upenn.

The institute is strategically located in the very heart of Gurugram's business district, flanked by several Fortune 500 companies, in order to provide the ultimate industry immersive and hands-on learning experience from day one. The most ground-breaking feature of its Programme is that the courses are taught by CXOs, MDs, Eminent Public Leaders, and even Members of Parliament, apart from distinguished global faculty from top B-schools who regularly consult with Fortune 500 companies.

In its 3 years of run, Our flagship Post Graduate Program in Technology and Business management has already surpassed the placement records of IIM Ahmedabad and ISB with top-notch recruiters (including Amazon, CitiBank, Microsoft, Unacademy, Razorpay, BCG, Bain) hiring our graduates.

Post our stellar success in the post-graduate program, we are now launching the undergraduate program on similar lines where leading executives from the industry will come and teach our students and teach them the new age in-demand skills in technology and business.

Job Summary:

The role will be responsible for planning, organizing, and executing a wide range of events, from corporate conferences and trade shows to social gatherings and promotional events. The Event Manager will ensure all events run smoothly, meet budget expectations, and achieve the intended objectives.

Key Responsibilities:

Event Planning and Coordination:
• Develop comprehensive event plans, including timelines, budgets, and logistics.
• Coordinate with internal teams and external vendors to ensure all aspects of events are handled efficiently.
• Oversee venue selection, contract negotiations, and vendor management.

Budget Management:
• Create and manage event budgets, ensuring cost-effective allocation of resources.
• Monitor expenses and provide regular financial reports to senior management.
• Negotiate contracts to optimize cost savings while maintaining quality standards.

Logistics and Operations:
• Oversee all logistical aspects of events, including transportation, accommodation, and on-site management.
• Ensure the smooth operation of events, addressing any issues that arise promptly and effectively.
• Coordinate with technical teams for audiovisual and IT support.

Event Operations:
• Develop and implement operational plans for events, including timelines, staffing, and resource allocation.
• Supervise event setup, execution, and teardown to ensure everything runs smoothly and according to plan.
• Ensure compliance with health, safety, and legal requirements.

Stakeholder Management:
• Build and maintain relationships with key stakeholders, including sponsors, partners, and attendees.
• Ensure clear communication and coordination with all stakeholders throughout the event planning process.
• Provide exceptional customer service to all event participants.

Post-Event Evaluation:
• Conduct post-event evaluations to gather feedback and assess the event's success.
• Prepare detailed reports and analyses to inform future event planning.
• Implement improvements based on feedback and lessons learned.

Qualifications:
• Bachelor’s degree in Event Management, Marketing, Business Administration, or a related field.
• Minimum of 4 years of experience in event management, with a proven track record of successfully managing large-scale events.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects simultaneously and work under pressure.
• Proficiency in event management software and tools (e.g., Cvent, Eventbrite).
• Knowledge of marketing and promotional strategies.
• Strong negotiation and contract management skills.
• Creative problem-solving abilities