Event Manager

Event Manager
As an Event Manager, you will be part of a dynamic team and orchestrate the end-to-end planning, organization, and execution of diverse events, ensuring exceptional experiences for clients and attendees alike.

You will conceptualize event concepts, develop strategic event plans, and oversee all logistical aspects, from venue selection and vendor coordination to budget management and post-event evaluation.

Responsibilities:
Develop and oversee comprehensive event plans, including budgets, timelines, and task delegation.
Coordinate with various teams and vendors to ensure all elements of the event align with the plan.
Liaise with stakeholders and manage their expectations throughout the event planning process.
Conduct thorough research to identify potential vendors and gather proposals.
Negotiate contracts, terms, and pricing with selected vendors, ensuring legal compliance.
Monitor vendor performance during event preparations and execution.
Address any deviations from agreed terms and provide feedback for improvement.
Conduct thorough risk assessments for events, identifying potential risks and their impact on event outcomes.
Collaborate with relevant stakeholders to develop risk mitigation strategies.
Address and resolve immediate issues that arise during the event, coordinating with the event team and vendors.
Ensure a quick and effective response to unexpected situations.
Lead and manage the onsite event team, ensuring roles and responsibilities are clear.
Oversee team performance and address challenges during the event.
Manage and coordinate onsite logistics, including vendor interactions and setup.
Ensure adherence to the event plan and coordinate adjustments as needed.
Oversee the post-event evaluation process, ensuring data collection and analysis are thorough and accurate.
Provide strategic input into the evaluation process and areas of focus.
Generate a comprehensive post-event report outlining event performance, attendee feedback, and any recommended improvements.
Provide insights and recommendations for future events based on the evaluation.
Develop event budgets in collaboration with relevant stakeholders.
Ensure adherence to the approved budget, making informed financial decisions throughout the event planning process.
Implement efficient financial tracking systems to manage costs, track payments, and analyse expenditures.
Maintain transparent communication with stakeholders regarding financial matters, budget updates, and financial expectations.
Review and approve event-related expenses to ensure they align with the approved budget.
Monitor spending and control costs to stay within budget limits.
Generate regular financial reports comparing actual spending to the budget.
Analyse variances and provide explanations for deviations.
Build and nurture relationships with clients, understanding their needs and expectations for events.
Serve as the primary point of contact for clients and maintain open lines of communication.
Collaborate with the team to create event proposals, contracts, and agreements tailored to client preferences.
Ensure contract terms align with both the client's needs and organizational capabilities.
Gather feedback from client's post-event to evaluate satisfaction and identify areas for enhancement.
Address and resolve any client concerns or issues in a timely manner.
Coordinate event planning teams, ensuring effective communication and collaboration.
Assign roles and responsibilities to team members based on their skills and strengths.
Provide leadership, guidance, and motivation to the event team throughout the planning and execution phases.
Foster a positive and collaborative team environment to enhance productivity and creativity.
Contribute to the development of the agency's marketing strategy by identifying target markets and key differentiators.
Implement marketing campaigns and initiatives to promote the agency's services and expertise in event planning.
Requirements:
Preferable bachelor's degree or similar in Event Management, Business, Marketing, Hospitality, or a related field.
5+years of experience/exposure amongst an agency within the Event Marketing Industry (Internationally) with proven experience at management level.
Preferable within the B2B Technology Sector.
Demonstrated management abilities, including team management and collaboration, across either direct report, cross agency departments/practices, and onsite vendor staff/crew.
Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously and prioritize tasks and meet tight deadlines.
A keen eye for detail, creative thinker, and problem-solver abilities to handle unexpected situations and find innovative event solutions.
Excellent interpersonal and communication skills to liaise, communicate with clients and vendors.
Strong teamwork and collaboration skills.
Ability to work in a fast-paced, dynamic environment.
Strategic thinker to be able to advise and optimise our clients event experience throughout the campaign lifecycle.
Familiarity with event industry trends, best practices, and emerging technologies/experience within Event Marketing to influence/inform the team and the Event Practice.
Proficiency in event management software's & platforms, project management tools, and Microsoft Suite.
Flexibility to work irregular hours, including evenings and weekends, to oversee events.