Event Manager

About Us:

Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a non-profit organization working nationwide with collaboration with government to promote welfare of the society. Utkarsh works in different dimensions include environment protection, animal welfare, women’s education and empowerment, social justice and empowerment and disaster preparedness with a view to make the world a better place for every living organism and human being.

Job Summary:

The Event Manager will be responsible for planning, organizing, and executing a variety of events that support the mission and goals of Trust. These events may include fundraising galas, community outreach programs, volunteer appreciation events, and more. The ideal candidate will have a strong background in event management, excellent organizational skills, and a passion for non-profit work.

Key Responsibilities:

1. Event Planning and Coordination:

- Develop, plan, and execute a comprehensive annual event calendar.

- Coordinate all aspects of event logistics, including venue selection, vendor management, budgeting, and scheduling.

- Work with internal teams to ensure events align with organizational goals and brand.

2. Fundraising and Sponsorship:

- Identify and secure event sponsors and partners.

- Collaborate with the development team to maximize fundraising opportunities.

- Manage donor and sponsor relations, ensuring a high level of satisfaction and engagement.

3. Marketing and Promotion:

- Develop and implement marketing strategies to promote events.

- Create promotional materials, including invitations, brochures, and social media content.

- Utilize various communication channels to increase event visibility and attendance.

4. Volunteer Management:

- Recruit, train, and manage event volunteers.

- Ensure volunteers are effectively utilized and recognized for their contributions.

5. Event Execution:

- Oversee event setup, execution, and teardown.

- Ensure all events run smoothly and address any issues that arise promptly.

- Collect and analyze event feedback to improve future events.

6. Budget Management:

- Develop and manage event budgets.

- Monitor expenses and ensure events are delivered within budget.

- Prepare financial reports and provide regular updates to leadership.

7. Post-Event Activities:

- Conduct post-event evaluations to assess outcomes and areas for improvement.

- Prepare detailed event reports and documentation.

- Follow up with attendees, sponsors, and partners to maintain relationships.

Qualifications:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.

- Minimum of 5 years of experience in event planning and management, preferably in the non-profit sector.

- Proven track record of successful event planning and execution.

- Strong organizational and project management skills.

- Excellent communication and interpersonal skills.

- Ability to work under pressure and manage multiple events simultaneously.

- Proficiency in event management software and Microsoft Office Suite.

- Creative problem-solving abilities and attention to detail.

- Passion for the mission of NGO.

Preferred Qualifications:

- Experience with fundraising and donor relations.

- Knowledge of marketing and public relations principles.

- Familiarity with volunteer management best practices.

What We Offer:

- Competitive salary and benefits package.

- A supportive and collaborative work environment.

- Opportunities for professional growth and development.

- The chance to make a meaningful impact in the community.

Utkarsh Global Foundation is an equal opportunity employer and encourages candidates of all backgrounds to apply.

Job Type: Full-time

Schedule:
• Day shift

Application Question(s):
• Do you have 5+ years of experience handling Events with Social Sector?
• Are you open to work from office 6 days a week ?
• What is your current CTC/ expected CTC/ Notice period?

Work Location: In person