Event Operation Executive

Key Responsibilities

Event Planning and Coordination

· Collaborate with BD and CS team to understand their event goals, themes, and requirements.

· Develop detailed plans, timelines, checklists and production schedules.

· Coordinate with vendors, suppliers, and contractors to secure necessary services and materials.

· Conduct site visits and assessments to ensure venue suitability and ensure alignment with client expectations.

Logistics Management

· Oversee the setup, execution, and teardown of events and activities, ensuring all elements are in place and functioning correctly as per SOP.

· Manage logistics, including transportation, accommodation, and catering arrangements etc.

· Ensure compliance with health, safety, and regulatory standards during all activities.

Technical Coordination

· Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects.

· Troubleshoot technical issues during events/activities and implement quick solutions to minimize disruptions.

Budget Management

· Track and manage event/activity and procurement budgets, ensuring all expenses are tracked and kept within allocated limits.

· Negotiate with vendors and suppliers to secure competitive rates and optimize costs.

Team Collaboration

· Lead and coordinate event/activity staff, including volunteers, to ensure smooth execution of event tasks.

· Foster a positive and collaborative team environment.

Client and Stakeholder Relations
• Serve as the on-ground point of contact for clients, providing regular updates and addressing concerns.
• Maintain strong relationships to ensure client satisfaction and seamless delivery of requirements.
• Professionally handle client feedback and implement improvements as needed.

Post-Event Evaluation

· Conduct post-event evaluations to assess event success and identify areas for improvement.

· Prepare detailed event reports for clients and internal stakeholders.

What We’re Looking For

· 1-3 years of experience in event operations, logistics management, or BTL activity execution.

· Strong organizational and multitasking skills to manage multiple projects simultaneously.

· Ability to work in a fast-paced, high-pressure, real-time environment.

Job Type: Full-time

Pay: ₹30,000.00 - ₹38,000.00 per month

Experience:
• Event planning: 1 year (Required)
• Events management: 1 year (Required)
Work Location: In person