Event Operation Lead​/Coordinator

Contract Duration: 03 Months
Event location: Singapore

Working hours:

Asia Pacific (flexible)
Years of experience in event management: At least 4-8
Experience in countries: India, Singapore (preferred), other geographies
Mode of Work: Hybrid (majorly WFH but is required to travel overseas for work)

Skill sets:
Event operations and logistics
F&B planning
Communication and interpersonal skills
Attention to detail & flexibility
Time and project management
Hospitality and vendor management
Event negotiation skills
Venue management system skills

Job description:

Serve as primary hotel contact for operational program elements, exclusive of accommodations
Design and deliver event F&B program for global audience
Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available
Allocate and confirm set requirements for program & side meeting needs using BCG Event Manager Tool
Attend site visits and pre-cons
Work with security team to ensure appropriate coverage for meeting
Provide content needed for mobile app
Manage onsite FB and room setup changes, updates directly with hotel
Generate list of meeting room, FB charge backs needed (side meetings, etc)
Ensure efficient guest movement during meeting (lunch, breakouts, return to plenary, etc.)
Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl. and additional staffing charges)
Collaborate with Ops lead & Experience Design for signage recommendations/needs