Event Producer

Job highlights
Identified by Google from the original job post
Qualifications
Are a problem-solver who thrives on logical thinking, project management, and effective delegation
Proven experience leading teams
Track record of successfully managing and developing teams, including setting clear goals and expectations
Experience in recruiting, business development, or event management, ideally within the finance or investment industries
Strong project management skills with the ability to oversee multiple projects simultaneously, ensuring they are completed on time and within scope
Experience in budget management and knowledge of basic P&L metrics
Excellent communication and interpersonal skills, capable of building relationships with internal teams, speakers, and stakeholders
Demonstrated experience in delegating tasks effectively and empowering team members to take ownership while maintaining accountability for overall project success
Strong logical thinking and problem-solving abilities to guide teams through complex challenges and adapt to changing priorities
Familiar with vendor negotiation
Be a team player
Win, learn but never lose
Develop a growth mindset
Get to, not have to
Commit to radical transparency
Pursue excellence
Fanatical attention to detail
Create transparent, repeatable processes
ABC – Always be communicating
Gives every client the best day/hour/minute of their day
Engage in healthy conflict
Solve conflicts using “Tactful Conflict Resolution
Respects the beliefs and choices of others, even when they disagree
Avoids prejudice
Searches for the common ground
In disagreements, assume good intent
Pardons follies
Believes in freedom of expression
Responsibilities
Event Producers are experienced Team Leaders and Project Managers who are responsible for managing the success of one of Kayo’s Product Lines
Are passionate and knowledgeable about Events and serving its Women in Finance
Communicate excellently and eagerly with the ability to report information up and down and across the organization
Will learn and master businesses processes and make improvements as needed
Perceive both the big picture and the details
Prefer to lead and delegate but are willing to “roll up your sleeves” and dig into detailed, project level work when necessary
Lead by example and are committed to continuously improving your leadership skills
Foster a positive, results-driven environment for your team
Specifically, in this Event Producer role, you will be the strategic leader of our Fundraising and Investor Relations Product Line, which includes our Private Funds events series as well as any webinars or smaller lead-generation events that are offered to this audience
You will have at least two direct reports, a Project Manager who executes the project management day-to-day and Community Engagement Associate/Director who is responsible for event quality, speaker recruitment and attendee relations
Leadership, Management, and Accountability (LMA)
Leader of the Fundraising and Investor Relations Project Team
Lead weekly Project team meetings
Manage Project Managers and Community Engagement Associate/Directors
Oversee all Project Milestones
Discern project plans to ensure event timelines and deliverables are on track
Apply logical thinking and problem-solving skills to anticipate challenges and adapt plans as needed
Provide leadership and guidance, ensuring team members are clear on goals and expectations
Demonstrate the ability to both execute tasks and effectively delegate responsibilities, ensuring efficient project completion
Communicate proactively and clearly with your team members, manager, and leadership to keep all stakeholders informed
Conduct regular 1:1 meetings to review progress, provide feedback, and address challenges
Provide weekly All-Project Reports to the Integrator
Oversee All-Project Scorecards
Ensure the team is aligned with Kayo's event vision and strategy
Financial Accountability
Responsible for your Product Line’s financial results (revenue and gross profit)
Monitor the P&L for your Product Line, ensuring your Product Line is delivering on its financial goals
Oversee Monthly Reconciliations and Forecasting for your Product Line
Oversee all Contracts and Vendors, ensuring that contracts meet Kayo standards and risks are identified and mitigated
Event Production and Project Management
Master Kayo’s 5-P Event Planning Process
Oversee and train your team to execute the 5-P Process, which includes the creation, tracking, and execution of detailed event project plans and timelines
Serve as a problem-solving resource, helping the team address logistical challenges and adapt to evolving event needs
Manage cross-departmental collaboration (marketing, sales, programming) to ensure cohesive and successful event execution
Lead and mentor the Project Manager, providing guidance and support to ensure accountability for project deliverables
Source and negotiate with vendors, manage event budgets, and lead on-site execution
Lead post-event wrap-up tasks and conduct a thorough event post-mortem to continuously improve processes
Speaker Recruitment, Community Engagement & Quality Control
Oversee Kayo’s speaker recruitment and engagement process for your Product line
Ensure demographic and quality metrics are met for your Products
Coach the team in building strong relationships with prospective speakers, ensuring smooth transitions and effective engagement
Understand and ensure compliance with CRM (HubSpot) best practices for all speakers and attendees
Oversee the Speaker Journey for your Project ensuring a seamless experience for all speakers
Ensure the team is focused on delivering an exceptional experience for attendees and speakers at all Kayo events
Provide guidance on anticipating attendee needs and developing proactive solutions (e.g., FAQs, registration processes)
Other duties may be assigned as needed
Job description
Event Producers are experienced Team Leaders and Project Managers who are responsible for managing the success of one of Kayo’s Product Lines. This is a new position to support Kayo’s growing organization and will require flexibility and adaptability as we restructure our teams for scale.

The Event Producer role might be the right fit if you:
• Are a problem-solver who thrives on logical thinking, project management, and effective delegation.
• Are passionate and knowledgeable about Events and serving its Women in Finance.
• Communicate excellently and eagerly with the ability to report information up and down and across the organization.
• Will learn and master businesses processes and make improvements as needed.
• Perceive both the big picture and the details.
• Prefer to lead and delegate but are willing to “roll up your sleeves” and dig into detailed, project level work when necessary.
• Lead by example and are committed to continuously improving your leadership skills.
• Foster a positive, results-driven environment for your team.

Specifically, in this Event Producer role, you will be the strategic leader of our Fundraising and Investor Relations Product Line, which includes our Private Funds events series as well as any webinars or smaller lead-generation events that are offered to this audience. You will have at least two direct reports, a Project Manager who executes the project management day-to-day and Community Engagement Associate/Director who is responsible for event quality, speaker recruitment and attendee relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Leadership, Management, and Accountability (LMA)
• Leader of the Fundraising and Investor Relations Project Team.
• Lead weekly Project team meetings.
• Manage Project Managers and Community Engagement Associate/Directors.
• Oversee all Project Milestones.
• Discern project plans to ensure event timelines and deliverables are on track.
• Apply logical thinking and problem-solving skills to anticipate challenges and adapt plans as needed.
• Provide leadership and guidance, ensuring team members are clear on goals and expectations.
• Demonstrate the ability to both execute tasks and effectively delegate responsibilities, ensuring efficient project completion.
• Communicate proactively and clearly with your team members, manager, and leadership to keep all stakeholders informed.
• Conduct regular 1:1 meetings to review progress, provide feedback, and address challenges.
• Provide weekly All-Project Reports to the Integrator.
• Oversee All-Project Scorecards.
• Ensure the team is aligned with Kayo's event vision and strategy.

Financial Accountability
• Responsible for your Product Line’s financial results (revenue and gross profit).
• Monitor the P&L for your Product Line, ensuring your Product Line is delivering on its financial goals.
• Oversee Monthly Reconciliations and Forecasting for your Product Line.
• Oversee all Contracts and Vendors, ensuring that contracts meet Kayo standards and risks are identified and mitigated.

Event Production and Project Management
• Master Kayo’s 5-P Event Planning Process.
• Oversee and train your team to execute the 5-P Process, which includes the creation, tracking, and execution of detailed event project plans and timelines.
• Serve as a problem-solving resource, helping the team address logistical challenges and adapt to evolving event needs.
• Manage cross-departmental collaboration (marketing, sales, programming) to ensure cohesive and successful event execution.
• Lead and mentor the Project Manager, providing guidance and support to ensure accountability for project deliverables.
• Source and negotiate with vendors, manage event budgets, and lead on-site execution.
• Lead post-event wrap-up tasks and conduct a thorough event post-mortem to continuously improve processes.

Speaker Recruitment, Community Engagement & Quality Control
• Oversee Kayo’s speaker recruitment and engagement process for your Product line.
• Ensure demographic and quality metrics are met for your Products.
• Coach the team in building strong relationships with prospective speakers, ensuring smooth transitions and effective engagement.
• Understand and ensure compliance with CRM (HubSpot) best practices for all speakers and attendees.
• Oversee the Speaker Journey for your Project ensuring a seamless experience for all speakers.

Customer Experience
• Ensure the team is focused on delivering an exceptional experience for attendees and speakers at all Kayo events.
• Provide guidance on anticipating attendee needs and developing proactive solutions (e.g., FAQs, registration processes).

Other duties may be assigned as needed.

QUALIFICATIONS
• Proven experience leading teams. Track record of successfully managing and developing teams, including setting clear goals and expectations.
• Experience in recruiting, business development, or event management, ideally within the finance or investment industries.
• Strong project management skills with the ability to oversee multiple projects simultaneously, ensuring they are completed on time and within scope.
• Experience in budget management and knowledge of basic P&L metrics.
• Excellent communication and interpersonal skills, capable of building relationships with internal teams, speakers, and stakeholders.
• Demonstrated experience in delegating tasks effectively and empowering team members to take ownership while maintaining accountability for overall project success.
• Strong logical thinking and problem-solving abilities to guide teams through complex challenges and adapt to changing priorities.
• Experience working with CRM software (HubSpot preferred) and proficient in Microsoft Office Suite, especially Excel.
• Familiar with vendor negotiation.

PREFERRED Qualifications
• Bachelor’s degree in a related field.
• Industry experience in finance, private equity, or institutional capital raising.
• Certification in Project Management (PMP or similar) or Process Improvement methodologies.
• Prior experience in managing speaker recruitment or event production teams.

CULTURAL FIT

The ideal candidate will embody our core values: Humble, Hungry, People Smart, and Tolerant.  Key character attributes essential for this role include:

Humble:
• Be a team player
• Win, learn but never lose
• Develop a growth mindset
• Get to, not have to
• Commit to radical transparency

Hungry:
• Make things happen, versus hoping and wishing
• Pursue excellence
• Put first things first
• Fanatical attention to detail
• Create transparent, repeatable processes

People Smart:
• ABC – Always be communicating
• Gives every client the best day/hour/minute of their day
• Engage in healthy conflict
• Solve conflicts using “Tactful Conflict Resolution

Tolerant:
• Respects the beliefs and choices of others, even when they disagree
• Avoids prejudice
• Searches for the common ground
• In disagreements, assume good intent
• Pardons follies
• Believes in freedom of expression

Kayo is an equal opportunity employer