Event Production Intern

Job highlights
Identified by Google from the original job post
Qualifications
Currently pursuing a degree as a Junior or Senior in college or any year in graduate school
Open to all majors, with a preference for Business Administration, Event Management, Hospitality, Marketing, or related fields
Strong communication and problem-solving skills
Strong detail orientation, organizational skills, and time-management skills
Ability to coordinate multiple deadlines and ask for help when needed
Desire to learn about nonprofit fundraising and producing large events
Occasional travel required for event preparation and execution
Access to reliable internet (required for remote or hybrid positions)
Familiarity with Microsoft Office Suite or similar software for e-mail, document, and spreadsheet creation/management
Comfortable with physical tasks and able to lift up to 25lbs, with reasonable accommodation provided
Opportunity to learn about multiple sclerosis and work with the leading national organization supporting people impacted by MS
Benefits
We are dedicated to your personal and professional growth while you work with us and beyond
Mentoring from Society staff dedicated to the internship program
The hourly rate for internships is $15, except when noted differently above OR where local minimum wage exceeds that figure, in which case the hourly rate will be the higher of the two.  If you are unable to be paid for this internship due to outside funding or other directives from your educational institution – please let your hiring manager know AFTER you have been identified as the final candidate. 
Responsibilities
The Event Production Intern will work as part of the Event Production department to support the planning and execution of large-scale fundraising events
This position focuses on logistics coordination, vendor management, warehouse management, and administrative tasks
This Intern will need to be based in Boston/Waltham MA or surrounding areas to support occasional weekend events
Logistics Coordination (70%)
Assist with securing vendors for assigned events, focusing on cost-saving measures by bidding out multi-site vendors (e.g., tents, tables, chairs, heavy equipment, toilets, waste disposal, vehicle rentals, communication equipment, entertainment equipment, water and ice, peripheral equipment)
Manage the warehouse to ensure space is fully utilized and orderly, maintaining a current inventory of event materials and supplies
Assist with packing and distribution of event supplies before, during, and after events
Support the staging and day-of execution of events such as Walk MS
Budget and Project Coordination (30%)
Negotiate and manage event supply contracts, including tents, porta-potties, dumpsters, facilities, trucks, and supply vehicles
Manage vendors by securing bids, finalizing contracts, processing payments, and ensuring accurate record-keeping and expense tracking
Complete post-event financials, including final invoice processing, thank-you communications to vendors/partners, and tracking supply/product usage
Gain experience in large-scale event planning from implementation to execution
Learn best practices in risk management and executing safe and successful events
Build and maintain relationships with vendors, volunteers, and colleagues for ongoing networking opportunities
Networking and professional development sessions with other interns across the organization
Job description
An internship with the National Multiple Sclerosis Society is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting.

The Event Production Intern will work as part of the Event Production department to support the planning and execution of large-scale fundraising events. This position focuses on logistics coordination, vendor management, warehouse management, and administrative tasks. This is a hybrid/remote paid internship available for Spring 2025.

This Intern will need to be based in Boston/Waltham MA or surrounding areas to support occasional weekend events.

Key Responsibilities
• Logistics Coordination (70%)
• Assist with securing vendors for assigned events, focusing on cost-saving measures by bidding out multi-site vendors (e.g., tents, tables, chairs, heavy equipment, toilets, waste disposal, vehicle rentals, communication equipment, entertainment equipment, water and ice, peripheral equipment).
• Manage the warehouse to ensure space is fully utilized and orderly, maintaining a current inventory of event materials and supplies.
• Assist with packing and distribution of event supplies before, during, and after events.
• Support the staging and day-of execution of events such as Walk MS.
• Budget and Project Coordination (30%)
• Negotiate and manage event supply contracts, including tents, porta-potties, dumpsters, facilities, trucks, and supply vehicles.
• Manage vendors by securing bids, finalizing contracts, processing payments, and ensuring accurate record-keeping and expense tracking.
• Complete post-event financials, including final invoice processing, thank-you communications to vendors/partners, and tracking supply/product usage.

Learning Objectives
• Gain experience in large-scale event planning from implementation to execution.
• Learn best practices in risk management and executing safe and successful events.
• Build and maintain relationships with vendors, volunteers, and colleagues for ongoing networking opportunities.

Qualifications
• Currently pursuing a degree as a Junior or Senior in college or any year in graduate school.
• Open to all majors, with a preference for Business Administration, Event Management, Hospitality, Marketing, or related fields.
• Strong communication and problem-solving skills.
• Strong detail orientation, organizational skills, and time-management skills.
• Ability to coordinate multiple deadlines and ask for help when needed.
• Desire to learn about nonprofit fundraising and producing large events.
• Occasional travel required for event preparation and execution.
• Access to reliable internet (required for remote or hybrid positions).
• Familiarity with Microsoft Office Suite or similar software for e-mail, document, and spreadsheet creation/management.
• Comfortable with physical tasks and able to lift up to 25lbs, with reasonable accommodation provided.

What We Will Offer

We are dedicated to your personal and professional growth while you work with us and beyond. Here are some of the things you can expect as an intern with our organization.
• Networking and professional development sessions with other interns across the organization
• Mentoring from Society staff dedicated to the internship program.
• The opportunity to uncover and leverage your strengths through Clifton Strengths assessment & evaluation.
• We are committed to creating an inclusive environment that brings the power of diversity to life through our Employee Resource Groups “ERGs”, Inclusive Voices, Society Pride, Workability and Military Community Network . Our ERGs are dedicated to supporting the continued development of your professional and leadership skills.
• Continued networking and engagement opportunities via our LinkedIn group for Past and Present interns
• Opportunity to learn about multiple sclerosis and work with the leading national organization supporting people impacted by MS.

The hourly rate for internships is $15, except when noted differently above OR where local minimum wage exceeds that figure, in which case the hourly rate will be the higher of the two.  If you are unable to be paid for this internship due to outside funding or other directives from your educational institution – please let your hiring manager know AFTER you have been identified as the final candidate. 

About The National MS Society

The National Multiple Sclerosis Society is a national Non-Profit that exists because there are people with MS. Our vision is a world free of MS. Everything we do is focused so that people affected by MS can live their best lives as we stop MS in its tracks, restore what has been lost and end MS forever.

The National Multiple Sclerosis Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.