Events and Catering Administrative Assistant

Job highlights
Identified by Google from the original job post
Responsibilities
If you are a self-starter with excellent communication and administrative skills, we want to hear from you!
Assist in coordinating and organizing all types of events and catering activities within the hotel
Collaborate with the events and catering team to ensure all event details are accurately recorded and executed
Manage and maintain event calendars, including booking and confirming event details and availability
Communicate with clients and vendors to ensure all event needs and requirements are met
Provide exceptional customer service to clients and guests, responding to inquiries and requests in a timely and professional manner
Assist in creating and distributing event proposals and contracts
Maintain accurate and up-to-date event files and records
Monitor event budgets and expenses, ensuring they stay within budget and making recommendations for cost-saving measures when necessary
Prepare and distribute event-related materials, such as menus, seating arrangements, and guest lists
Coordinate with other hotel departments to ensure seamless execution of events, including food and beverage, audio-visual, and housekeeping
Assist with on-site event coordination, including set-up, registration, and troubleshooting any issues that may arise
Keep up-to-date with industry trends and best practices in events and catering
Conduct post-event follow-up with clients to gather feedback and ensure satisfaction
Handle administrative tasks such as data entry, filing, and correspondence
Adhere to all hotel policies and procedures, ensuring a safe and welcoming environment for guests and colleagues alike
Job description
Welcome to the world of hospitality and luxury at Hilton Hotels. We are currently seeking a highly organized and detail-oriented Events and Catering Administrative Assistant to join our team. As the leading global hospitality company, we pride ourselves on delivering exceptional experiences for our guests and clients. We are looking for an individual who is passionate about events and catering, and has the drive and dedication to ensure that every event is executed flawlessly. If you are a self-starter with excellent communication and administrative skills, we want to hear from you!

Assist in coordinating and organizing all types of events and catering activities within the hotel.

Collaborate with the events and catering team to ensure all event details are accurately recorded and executed.

Manage and maintain event calendars, including booking and confirming event details and availability.

Communicate with clients and vendors to ensure all event needs and requirements are met.

Provide exceptional customer service to clients and guests, responding to inquiries and requests in a timely and professional manner.

Assist in creating and distributing event proposals and contracts.

Maintain accurate and up-to-date event files and records.

Monitor event budgets and expenses, ensuring they stay within budget and making recommendations for cost-saving measures when necessary.

Prepare and distribute event-related materials, such as menus, seating arrangements, and guest lists.

Coordinate with other hotel departments to ensure seamless execution of events, including food and beverage, audio-visual, and housekeeping.

Assist with on-site event coordination, including set-up, registration, and troubleshooting any issues that may arise.

Keep up-to-date with industry trends and best practices in events and catering.

Conduct post-event follow-up with clients to gather feedback and ensure satisfaction.

Handle administrative tasks such as data entry, filing, and correspondence.

Adhere to all hotel policies and procedures, ensuring a safe and welcoming environment for guests and colleagues alike.

Hilton Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, ****** orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.