Events & Contract Coordinator (Part-time, 3 days a week)

Events & Contract Coordinator (Part-time, 3 days a week)

Location: SYDNEY, NSW, AU, 2000
Employment Type: Max Term Part Time
Be the driving force behind seamless event delivery and stakeholder engagement
Deliver impactful experiences that strengthen institutional client relationships
12-month max-term role based in Sydney, 3 days per week, with potential to transition into a permanent part-time position

The opportunity to join our team
We’re looking for a highly organised and proactive Event & Contracts Coordinator to join our team on a 12-month max-term contract. In this role, you’ll support the execution of key client engagement initiatives by managing the logistics and operational elements of events and vendor relationships. This includes everything from contract management to travel coordination and post-event reporting. You’ll work closely with senior stakeholders, subject matter experts and external vendors to deliver seamless and impactful event experiences.

Key Responsibilities:
Coordinate end-to-end logistics for events, including registrations, travel, and accommodation
Manage the team’s event calendar in line with strategic priorities and budget
Liaise with internal and external stakeholders to align event content and expectations
Oversee vendor contracts and onboarding, ensuring compliance with procurement policies
Prepare pre- and post-event communications and ensure accurate attendee tracking
Maintain post-event reporting and dashboards to capture key engagement metrics

What you will bring:
Experience in event coordination, operations, or administration, ideally in Financial Services or a regulated environment
Exceptional organisational skills and the ability to manage multiple priorities
Confident communicator with the ability to engage senior stakeholders professionally
Comfortable working independently while contributing to a broader team
Proactive and flexible, with a solution-oriented mindset
Familiarity with procurement, finance or CRM systems is an advantage


To Apply
Read more about why you should join our team https://www.insigniafinancial.com.au/careers/working-with-us/why-join-our-team.

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Please note that applications from agencies will not be considered at this time.

We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.