Events Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
Attention to detail
Proficient in MicroSoft Office products, including MS Word and Excel
Time Management
Communication
Networking
Planning and Organization
Responsibilities
Maintains positive working relationships with Hospital/Foundation leadership, community leaders, organizations, businesses and general public
Responsible for assisting the Chief Development Officer in the planning, coordinating, implementing, supporting and executing new & existing fundraising events, direct mail/advertising campaigns, and other fundraising opportunities, to ensure they run smoothly and meet the TriState Health Foundation objectives and strategic goals
They should be knowledgeable in aspects of the non-profit event like logistics coordination, volunteer management, cause advocacy, community engagement, and compliance
Must be able to work some nights and weekends as needed
Handling many aspects of the event, including but not limited to:
Logistics - Selecting venues, scheduling speakers, and managing the event planning process
Budgeting - Determining costs, negotiating for better rates, and keeping event plans on schedule and within budget
Vendor management - Researching, choosing, and supervising vendors, and arranging onsite vendors, know auction database management or have an understanding of event technology
Coordination – Coordinating event committee meetings, recruiting members, scheduling and planning meetings, and various elements of the event, such as catering, decor, and entertainment
Communication - Liaising with different stakeholders before and during the event, communicating effectively, and working closely with Marketing in promoting, social media, and communication
Other tasks - Anticipating and planning for potential emergencies, procurement for auctions (Live & Silent, raffle items) creating financial reports, managing staff & volunteers, and delegating tasks
Job description
Job Details

Description

Represents TriState Health and the TriState Health Foundation at community/valley events. Maintains positive working relationships with Hospital/Foundation leadership, community leaders, organizations, businesses and general public.

Responsible for assisting the Chief Development Officer in the planning, coordinating, implementing, supporting and executing new & existing fundraising events, direct mail/advertising campaigns, and other fundraising opportunities, to ensure they run smoothly and meet the TriState Health Foundation objectives and strategic goals. They should be knowledgeable in aspects of the non-profit event like logistics coordination, volunteer management, cause advocacy, community engagement, and compliance.

Must be able to work some nights and weekends as needed.

Handling many aspects of the event, including but not limited to:
• Logistics - Selecting venues, scheduling speakers, and managing the event planning process
• Budgeting - Determining costs, negotiating for better rates, and keeping event plans on schedule and within budget
• Vendor management - Researching, choosing, and supervising vendors, and arranging onsite vendors, know auction database management or have an understanding of event technology
• Coordination – Coordinating event committee meetings, recruiting members, scheduling and planning meetings, and various elements of the event, such as catering, decor, and entertainment
• Communication - Liaising with different stakeholders before and during the event, communicating effectively, and working closely with Marketing in promoting, social media, and communication.
• Other tasks - Anticipating and planning for potential emergencies, procurement for auctions (Live & Silent, raffle items) creating financial reports, managing staff & volunteers, and delegating tasks

Skills And Abilities
• Attention to detail
• Proficient in MicroSoft Office products, including MS Word and Excel
• Time Management
• Communication
• Networking
• Planning and Organization

Education And Training

BA preferred, Courses in English, social studies and humanities preferred. Experience in journalism, public relations, marketing or related field preferred.