Events Officer

Reporting to the Events Manager, the Events Officer is responsible for end-to-end event coordination, from initial enquiry through to execution, ensuring that each event meets the Gallery's standards of excellence. The role involves regular engagement with internal and external stakeholders, accurate financial and event documentation, and the ability to identify and convert sales opportunities. It forms part of a professional, service-oriented team committed to enhancing the Gallery's commercial success while supporting its cultural mission.
Some after-hours and occasional weekend work is required, with entitlements reimbursed in line with the relevant Award.

This is a maternity leave cover contract, with the possibility of extension.

Key Duties

Develop and maintain professional relationships with clients to support the acquisition and successful delivery of events.
Coordinate all aspects of catered events, ensuring accurate documentation and effective stakeholder communication.
Identify and convert sales leads, referring high-value opportunities to the Events Manager with strategic recommendations.
Maintain comprehensive and accurate event data, including pricing and inventory, in the Gallery's event management system.
Monitor event payments, process invoices, and report on financial outcomes in line with Gallery procedures.
Support departmental projects including offering reviews, market research, and continuous improvement initiatives.
Represent the Gallery at industry events, as required, to build networks and generate business opportunities.
Contribute to a professional and collaborative team environment across the Events and F&B Services teams.

About You

We are seeking a candidate who demonstrates:

A minimum of 2 years' experience in events, venue coordination, sales.
Strong interpersonal and client relationship management skills.
Proven ability to convert enquiries into confirmed bookings.
Excellent attention to detail, with strong organisational and planning abilities.
Familiarity with event management systems (e.g., Priava or equivalent).
Clear, professional written and verbal communication skills.
A proactive, solution-focused approach to managing events and stakeholder expectations.
Flexibility to support after-hours and occasional weekend events, as required.

The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar).
Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2026.
Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2026.
All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 182 of the Public Sector Act 2026.

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