EXEC ADMIN | Executive Administrative Assistant

Full job description
Posting Title
EXEC ADMIN - Executive Administrative Assistant
Position Classification
Executive Administrative Asst
Union
N/A
Work Options
On-Site
Location
Victoria, BC V+B 6X2 CA (Primary)
Salary Range
$61,+66.26 - $70,087.08 annually
Close Date
+/10/2024
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Health
Ministry Branch / Division
Assistant Deputy Minister's Office / Strategic Innovation Division
Job Summary

The Team
The Strategic Innovation Division provides system level leadership for the BC health systems efforts to provide innovative clinical services and supports and to deliver on the health system strategy. The division supports health research across the province. In doing this work the division cooperates with the clinical leadership team, with the Health Sector Information, Analysis and Reporting Division and across the ministry and health system. The division provides the necessary supports to align clinical knowledge, data, and research into an idea engine for innovation in the health system and follow these ideas through decision to implement, and implementation.

The Strategic Innovation Division is located on the beautiful and traditional territories of the lək̓ʷəŋən People, in particular the Songhees and Esquimalt First Nations. Members of division are grateful to live, work, and be in relation with people from across many traditional and unceded territories, covering all regions of British Columbia. We are honoured to live on this land and are committed to reconciliation, decolonization, and building relationships in our communities.

The Role
Working in a team environment, the Executive Administrative Assistant is accountable for providing efficient confidential support to the Assistant Deputy Minister (ADM), Strategic Innovation Division, and actively supporting the broader Division objectives. The position is responsible for a variety of executive administrative support services to the ADM and Division leadership team which includes the timely and efficient flow of information between the Division and Deputy Ministers Office and maintaining effective working relationships with all levels of the ministry.

Qualifications:
Education and Experience Requirements

Grade 12 graduation or equivalent (GED). Preference may be given to applicants with subsequent related courses/training, such as office administration, public administration, communications, and records management. OR
An equivalent combination of education and experience may be considered.
Three years’ recent experience working in a senior administrative role (preferred experience working for an ADM or Executive Director).
Experience managing a demanding calendar by determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
Experience handling, coordinating and prioritizing information, in a confidential environment.
Experience coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.
Experience using MS Outlook, Word, Excel, PowerPoint and other standard computer applications.
Preference Statements

Preference may be given to applicants with experience using systems such as Cliff correspondence tracking system, eApprovals, CAS, iExpense and Time and Leave.
Preference will be given to applicants who self identify as Indigenous (e.g., First Nations, Métis or Inuit).
In recognitions of the critical importance to this role of a lived understanding of Indigenous communities, history, values and cultural competencies, the above preference statement will be applied in the final ranked order for those who self-identify as Indigenous throughout the hiring process.

For questions regarding this position, please contact Catherine.Patterson@gov.bc.ca.

About this Position:
This position is located in Victoria.
This position has full time on-site requirements.
An eligibility list may be established to fill future temporary and permanent vacancies.
This position is excluded from union membership.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Executive, Health Services
 
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