Executive and Project Assistant (Remote-India) [VIG936]

Job description
About the Client:

We pioneer PropTech platform designed by valuers for valuers, revolutionising the property valuation industry by seamlessly merging automation with valuer expertise. Our mission is to elevate valuers' capabilities by automating repetitive tasks and empowering them to focus on their core competency of determining value.

We focus on three key processes:

1. Data Gathering
2. Report Writing
3. Templating

Summary

Overview:

We are seeking a high-performance Project & Executive Support Specialist to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives.

The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take

ownership of critical support tasks that drive real leverage.

Key Responsibilities:

Executive Support & Calendar Management

- Own the Founder’s calendar: defend focus time, time-block priorities, avoid overload
- Manage inbound scheduling and optimise for strategic goals
- Review and triage emails; draft responses where appropriate
- Follow up with internal/external stakeholders when replies are missing or actions delayed
- Proofread important documents and investor communications

Task, Project & Prioritisation Support

- Help organise and maintain the Founder’s task backlog
- Assist with prioritisation and delegation of tasks
- Follow up on meeting action points and ensure progress tracking
- Help manage key quarterly company initiatives with light-touch project tracking
- Support OKR tracking and reporting

Administrative Operations

- Prepare agendas, take meeting minutes, track follow-ups
- Assist in the creation and maintenance of SOPs and internal documentation
- Manage invoices and set up system integrations (e.g., Xero, GoCardless)
- Research tools, draft policies, and assist with process design

Travel & Event Logistics

- Coordinate travel, accommodation, and team events
- Proactively manage logistics for client visits in multiple cities

Content, Docs, & Communication Support

- Prepare agendas, take meeting minutes, track follow-ups
- Assist in the creation and maintenance of SOPs and internal documentation
- Create and format presentations and internal documents in PowerPoint/Google Slides
- Write and schedule content (using existing tone/style guidance)
- Assist in preparing investor updates and reports
- Conduct research (e.g., market, tools, VCs) and summarise findings
- Conduct data analysis using Excel/Sheets

Skills & Competencies:

Must-Have:

- High attention to detail (especially with formatting, consistency, grammar)
- Proficiency in PowerPoint and Excel
- Excellent written communication
- Task and time management
- Comfortable with technology and fast learning of new tools
- Discretion with confidential information
- Proactive mindset with initiative to spot and solve problems

Bonus:

- Experience using HubSpot, Xero, GoCardless
- Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing
- Exposure to SaaS

Work Schedule

As the client is UK-based, you will be required to work in UK daytime:

- Monday to Friday
- 14:00 - 23:00 IST (08:30 am - 17:30 GMT)

Pay & Benefits - What you’ll get in return:

- Annual CTC: 8 to 12 lakhs
- Fully remote role