Executive Assistant

Job description
Who we are
The Emissions Reduction Division develops and implements Australia's domestic policies and programs to get (and keep) Australia on track to at least 43 per cent reductions in emissions (vs 2005 levels) by 2030, and net zero by 2050. Our work spans the economy, with particular focus on the transport, agricultural and land sectors, and we work closely with colleagues in the Energy group. Our strategies and advice are complemented by the division's oversight and policy advice for the Clean Energy Regulator.

The Division also delivers the National Greenhouse Accounts and emissions projections, which provide information on Australia's historical, current and projected greenhouse gas emissions, fulfilling international reporting obligations. This data informs the design and tracks the effectiveness of domestic climate action and progress towards emissions reduction targets.


The key duties of the position include
The Job
The Emissions Reduction Division is seeking APS4 Executive Assistants to join our divisional executive support team. These positions are accountable under general direction of Branch Manager or Divisional Executive Officer to perform moderately complex work to provide a range of administration, corporate and executive support activities across the division. The APS4 Executive Assistant will support one or more Branch Heads (Senior Executive Service Band 1).

Key responsibilities of the APS4 Executive Assistant are:
Provide executive support to the SES, whilst delivering administrative advice to all areas that fall within the team.
Maintain high level knowledge of the branch objectives including progress towards outcomes/outputs/projects to enable the provision of support and advice where appropriate.
Diary management and coordination, including scheduling appointments and organising travel.
Performing 'front of office' support functions, including greeting visitors, receiving and responding to phone calls, emails and general correspondence.
Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met.
Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders).
Liaising with stakeholders of all levels including the Minister's Office and providing assistance with general enquires.
Coordinating and reconciling financial commitments for your SES consistent with policy and/or guidelines.
Other duties as negotiated with their executive
Successful candidates are also expected to:
Support divisional culture and set the tone for an inviting and positive division that supports staff wellbeing and diversity
Bring forward ideas to improve how the division operates.