Executive Assistant

The role:

Located in Crawley, WA
8 week Contract
Close to public transport
Discounts and offers as a flexhiver
Easy to fill timesheet and on-time weekly payment
The responsibilities:

Provide a high level of executive and administration support to facilitate the Dean's ability to effectively lead the department
Maintain an in-depth awareness of the issues and projects lead by the Dean to prioritise and organise meetings and anticipate needs
Schedule Board and Committee meetings; draft agendas; compile and distribute presentation materials, coordinate inquiries, record and compile meeting minutes and follow up meeting actions /resolutions
Prepare information for meetings with staff and outside parties
Liaise with internal and external stakeholders on confidential and critical matters
Contribute to the development of office policies and procedures for improved workflow
Establish and maintain an appropriate record keeping system utilising TRIM
Assist with new employee onboarding processes
Coordinate the inventory and maintenance of all office assets, supplies and consumables
Process corporate accounts and credit card reconciliations in line with procedures
Maintain cleanliness of office and kitchen facilities
Other duties as directed

The ideal candidate will have:

Substantial administrative and executive experience at an appropriate level
Excellent verbal and written communication skills
Highly developed organisational skills and the demonstrated ability to set priorities and meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email
Ability to work independently, show initiative and work productively as part of a team
Excellent time management skills and attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders
Ability to maintain strict confidentiality and discretion
Demonstrated understanding of and commitment to equity, diversity and inclusion
Ability to complete a high volume of tasks and projects with little or no guidance
Must have the rights to work in Australia and be willing to undertake a Criminal History Check

Interested? Make sure to apply!


This pay rate is inclusive of mandatory 25% casual loading