Executive Assistant

Full job description
Delivering 4 Customers (D4C) is a consortium comprising of industry leading Tier 1 organisations - John Holland, Service Stream and WSP. Sydney Water has partnered with D4C to deliver design, construction, maintenance and facilities management services across their southern region - from Bondi to Gerringong, and out to Georges River.

D4C is seeking an Executive Assistant to join our dynamic, diverse and high performing team in an exciting time of growth. We need your skills and expertise to help Sydney Water deliver a growing program of work for the next seven years and beyond, to build, maintain and protect the future of our iconic water resources.

Primary Purpose

This candidate will be responsible for providing administrative support to our Program Director, inclusive of diary management/scheduling, communications and reporting.

Key Accountabilities

Manage the day-to-day activities of the D4C Program Director as required.
Oversee and coordinate D4C Program Director and, as required, Senior Leadership Team diaries, which will include scheduling and calendar planning.
Taking meeting minutes of board meetings, Senior Leadership meetings and Executive Client meetings.
Monitor and respond to communications on behalf of the Program Director.
Develop and maintain the records management system, ensuring that information is accurate, up-to-date, and stored safely.
Manage financial records such as expenses, invoices, and purchase requisitions.
Coordinate all aspects of internal and client meetings, preparing agendas, tracking actions, keeping minutes, and distributing to the relevant stakeholders.
Treat all information with a high level of confidentiality
Prepare board reports for monthly meetings.
Organise and manage events as required and within the designated budget.
Foster a culturally aware, inclusive, engaged, and high-performance team that supports a values-based workplace culture.
Empower team members to make and own decisions and respectfully challenge and support each other.
Essential

Any applicable qualification (Certificate II, III, or IV in Business Administration would be desirable)
Excellent stakeholder management skills, with a demonstrable track record of navigating complex business environments
Adept with MS Office in particular, Word, PowerPoint and Excel
Current Drivers Licence
10 or more years' experience in similar role.
Experience providing support at executive level.

We welcome and encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, and veterans.

What's next?

If this sounds like you, click `Apply' and send an up-to-date CV outlining your skills and experience.

Please attach cover letter to application on why you are interested in this job role and why you may be best suited.