Executive Assistant

Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients’ most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 230,000 employees and business partners across 65 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. For additional information, visit us at www.wipro.com.

Executive Assistant

Executive Assistant Task


An Executive Assistant role is difficult to define as each Leader has different levels of autonomy, and
some people are assisted virtually. Below is an (non-exhaustive) overview of some tasks that all Wipro
Executive Assistants should be able to undertake, depending on the number of executives supported

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Calendaring
Ensure you have full editing access to your Manager(s) Outlook calendar(s)
Accept/Decline invitations and propose new dates or potential solutions (proxy, meeting
minutes, etc) when there is a clash
Check participant acceptances – advise if someone is unavailable to see if a reschedule is
necessary
Be aware of meeting cancellations and anticipate rescheduling
Understand Global Time Zones and Wipro locations for efficient management scheduling
Prioritize calendar requests from Chairman, CEO, CFO and other WEB members based on the
criticality of a meeting.
As a general rule, customer meetings remain the ultimate priority
It is possible to reschedule an internal meeting with multiple participants!
Be responsible for the choice of meeting venue, catering, IT material for meetings
Be proactive to anticipate prep material ahead of a meeting
Follow-up post the meeting with regards to thank you notes, next meetings to schedule as
required
Optional : Create pie-charts to show how Manager’s time is spent
Optional: Learn to use MS Tasks for effective follow up on actionables and deliverables
Travel / Visa
Book travel taking into consideration meeting constraints, prices …
Anticipate visa needs for international travel and potential passport renewals as necessary
Optional : Keep a tracker with renewal dates
Be proactive with suggestions of customers or teams to be met in alignment with a trip or stop
over location for a trip
Expenses
Raise expense claims in a timely manner
o Remind Manager to give receipts after each trip or event
o Highlight any claims that are out of policy
Follow-up to check expense claims are reimbursed, or require additional justifications
Contacts
Ensure you have full editing rights to your Manager(s) Outlook contacts
o Determine a back-up EA for days when on vacation or absent from the office – the
person should be approved by the Exec supported and calendar access should be
granted.
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o Optional : create good relationships with customer admins to help with scheduling
Add relevant contact info into Outlook
Track customer meeting with key information (meeting date, participants, location) along with
full contact information.
Optional : manage a customer database of meetings
Optional : find out team birthday dates and dietary requirements
in internal application
Approve expenses/travel etc requests via application
o Flag any potential approvals that are out of policy
Book vacation
Optional : Track vacation taken by the team
Ariba
Be able to create a new supplier in the system
Be able to raise a PO and follow up to ensure payment is made
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Reinvent your world. We are building a modern Wipro. We are an end-to-end digital transformation partner with the boldest ambitions. To realize them, we need people inspired by reinvention. Of yourself, your career, and your skills. We want to see the constant evolution of our business and our industry. It has always been in our DNA - as the world around us changes, so do we. Join a business powered by purpose and a place that empowers you to design your own reinvention. Come to Wipro. Realize your ambitions.

Applications from people with disabilities are explicitly welcome.