Executive Assistant

Designation: Executive Assistant

Experience: 2+ years

Location: One BKC, BKC, Mumbai

Reporting: Office manager and Partners

Qualification: Experienced graduate

The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

This position requires frequent communication and coordination with professionals as well as corporates within India and overseas.

KEY RESPONSIBILITIES
• Assist the Partners with their daily schedule and duties, such as managing their calendars, commitments, and travel arrangements (including planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
• Provide general administrative support to the team.
• Receiving and interacting with visitors;
• Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
• Providing other daily support to staff as needed.
• Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
• Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance;
• Maintaining office facilities and equipment by assisting with procurement and routine;
• Vendor management and liaising with accounts team on payments to vendors.
• Maintaining petty cash and managing petty cash expenses.

Skills and Experience
• 2+ years of solid administrative experience in an office setting;
• Prior experience with a MNC, and/or working in a start-up business environment (preferred);
• Excellent verbal and written communications, networking, and presentation skills (in English);
• Excellent organizational skills and attention to detail;
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint);

Personal characteristics
• Dedicated and meticulous;
• Adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;
• Outgoing, straightforward, and creative;
• Able to work independently and take initiative;
• Results oriented;
• An adaptable, flexible problem-solver;
• Team-focused, enjoys working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team's success, and
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

To apply, please submit your cover letter, details of current CTC, and resume to: careers@convergentfinance.com