Executive Assistant

As the Executive Assistant to the Board Member, you will provide high-level administrative support and assistance to ensure the efficient operation of the Board Member’s office. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders.

Key Responsibilities:

Calendar Management:
• Manage and prioritize the Board Member’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Ensure the Board Member is briefed and prepared for all meetings and appointments.

Communication Management:
• Handle and prioritize incoming and outgoing communications on behalf of the Board Member, including emails, phone calls, and correspondence.
• Draft, edit, and proofread documents and presentations for the Board Member.

Information Management:
• Maintain and organize confidential information and documents related to Board activities, ensuring accuracy and accessibility.
• Conduct research and compile data as required by the Board Member for presentations and reports.

Meeting Support:
• Prepare meeting agendas, attend meetings, and take accurate minutes.
• Follow up on action items and decisions made during meetings, ensuring timely execution.

Travel Coordination:
• Arrange complex travel itineraries and accommodations for the Board Member and occasionally for other executives or guests.

Event Coordination:
• Assist in organizing corporate events, conferences, and board meetings, including logistics, catering, and attendee management.

Relationship Management:
• Serve as a primary point of contact for internal and external stakeholders on matters pertaining to the Board Member.
• Build and maintain strong relationships with stakeholders, including board members, executives, and external partners.

Administrative Support:
• Handle expense reporting and reimbursement processes.
• Manage special projects and initiatives as assigned by the Board Member.

Skills and Qualifications:
• "Proven history of consistent tenure in previous positions" is mandatory.
• Proven experience as an Executive Assistant or similar role supporting senior executives or board members.
• Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
• Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in MS Office and other relevant software; experience with board portal software is a plus.

Personal Attributes:
• Professional demeanor and appearance.
• Ability to work independently and as part of a team.
• Adaptability and willingness to take on new tasks and challenges.
• Strong attention to detail and problem-solving skills.