Executive Assistant

Urban Vault


Executive Assistant
Urban Vault • Bengaluru, Karnataka • via LinkedIn
3 hours ago
Full–time
Apply on LinkedIn
Job description
Location: HSR Layout, Bengaluru, India

Job Type: Full-Time

Experience: 2 to 4 years

About the Role:

At Urban Vault, our success hinges on the success of our people. We are seeking an executive assistant who will play a pivotal role in empowering our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and a keen eye for detail. This role demands experience in an office environment, adeptness in performing administrative duties, and a track record of providing robust support to managers. Given the dynamic nature of our executive team, the ability to be flexible, maintain consistency, and uphold the confidentiality of high-level operations is crucial.

About the Role:
• Provide primary support to the CEO/COO, with additional support to the executive team as needed, ensuring company goals are met and operations run smoothly.
• Maintain and refine internal processes supporting high-level executives across the company and coordinate resources to streamline workflows.
• Act as a communication liaison between internal and external executives on various projects and tasks.
• Plan and manage work to ensure senior executives’ priorities are met, organisational goals are achieved, and best practices are followed.

Key Responsibilities:
• Manage both professional and personal scheduling for the CEO/COO and executive team members, including agendas, emails, calls, client interactions, and company logistics.
• Coordinate complex scheduling and calendar management, ensuring the seamless flow of information to senior executives.
• Handle travel logistics and arrangements for senior executives, including accommodations, transportation, and meals.
• Provide comprehensive administrative support, including typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contact databases.
• Maintain a high level of professionalism and strict confidentiality in all matters.
• Organise team communications and plan internal and off-site meetings

Required Skills and Qualifications:
• Minimum of 2 years of experience in an administrative role, reporting directly to top management.
• Excellent written and verbal communication skills.
• Strong time-management skills with the ability to organise and coordinate multiple projects simultaneously.
• Proficiency in office productivity tools and a quick learner of new software and systems.
• Flexible team player, adaptable to changes, and ready to face challenges.
• Ability to maintain confidentiality concerning company and employee information.

Preferred Skills and Qualifications:
• Experience in developing internal processes and filing systems.
• A bachelor’s degree in management or a related field.

Note:
• This is an in-office role, requiring your presence at Urban Vault's headquarters in HSR Layout, Bengaluru