Executive Assistant

ABOUT THE ROLE

The successful candidate will be responsible for managing & scheduling the diaries, inbox & tasks of the co-founders (Dani Matthews & Rich Hirst) to help 10x Abundium’s growth.



We are firm believers that finding the right role means you’ll never work a day in your life! We’re looking for someone who is a culture add and has the right skills to deliver this role.



Where we work

We work in a hybrid model which includes working from home and co-working in Sydney CBD, and occasionally in Northern Beaches + North Shore locations.

This role can be fully remote, with a time-zone compatible with Sydney.



Your responsibilities

Below is the current scope of activities and responsibilities for this role:

Diary management for co-founders with meeting prioritisation based on individual requirements & business goals
Productivity coach to co-founders, including blocking out time for deepwork, internal & external meetings and well-being time & adding to do lists inside calendar blocks, especially for urgent actions
Inbox management for co-founders, including sorting by members, prospects, etc.
Conduct two 1:1 meetings per week per co-founder to drive actions & discuss what’s
coming up (preference Monday & Wednesday)
Schedule prospect & member meetings including booking in-person venues / locking in virtual meeting link, producing agendas and manage follow-up from meetings as needed
Confidently conduct phone calls with CEOs, their EAs and speakers
Support management of Asana tasks & Slack messages


Our systems & platforms

HubSpot - CRM, website, email marketing, sales pipeline, meeting scheduler
Asana - Project & task management system
Microsoft Office - Outlook, word, excel, powerpoint
Canva - Digital graphics, marketing material templates, sales decks
Zoom - Virtual events, meetings
Slack - Internal team comms, team virtual office
Hivebrite – Community platform (known as Abundi-hub)


We love to conduct experiments with tech and some systems are always in development.



ABOUT YOU

You need to be SUPER organised, productive, AND have exceptional attention to detail! Our co-founders run fast (metaphorically and literally!) and need someone who can run ahead on admin tasks.



We’re also interested in your ability to learn and adapt quickly. Qualifications and previous experiences are part of the journey.



Our ideal candidate would have experience in:

Diary & inbox management with a strong attention to detail
Adaptability to last minute changes in a fast-paced small business environment
Being efficient by asking good questions, speaking up and being proactive in all tasks
Being a confident decision-maker on behalf of co-founders with support from COO


We believe everyone has a superpower that makes you uniquely you. Some of the qualities we’re looking for include,

Super organised, efficient, detail oriented, diligent
Calm under pressure, managing multiple competing priorities, and constantly re- prioritising in a fast-paced, ever-changing environment
Undeniable follow-through skills. You do what you say you will do.
Ability to work equally well autonomously and in a team environment
Collaborative, ‘roll-up my sleeves’ attitude & get things done. No task is too menial
Desire to align with our values & enjoy building relationships with people
Tech savvy, love creative problem-solving and are curious and willing to learn
A positive attitude and a sense of humour are a non-negotiable! You enjoy the journey


BENEFITS OF THE ROLE

We think of work in four interlinked ways –

Play: autonomy to work hours that work for you, flexibility to enjoy a good work / life
balance
Purpose: work for a purpose-led company and be part of making good growth easy. Connect your personal purpose with our mission and nominate a charity of your choice into the community.
Potential: fast track your career by building an unrivalled network with CEOs and c- suite leaders from the world’s biggest companies with operations in Australia. Upgrade your own skills through training and mentorship.
Pay: we are competitive in the market and packaged as basic pay plus awesome benefits.


PAY PACKAGE

Base salary and job details



Employment type Part-time (25 hours per week, to fit your schedule) / contractor

Salary $40ph + super, FTE (detailed in the offer letter)

Start Date w/c 28 October 2024

Work Location Remote / Sydney, Australia



Awesome employee benefits

4 weeks annual leave with bonus 1 week off if you use your 4 weeks in the calendar year
A day off to celebrate your birthday
A work-from-home allowance to contribute to home office costs
A wellness bonus to use towards health, wellness or self-care activities
An additional 1% employer super contribution


OUR CULTURE

Our principles (what drives our community)

Get Real - We’re a low-ego community promoting a psychologically safe space where
people can be themselves and focus on real solutions for real challenges.
Give Forward - We encourage giving more than asked and paying it forward to those less advantaged as stewards, not owners of our resources.
Go Large - In every action we seek ways to create value at scale across channels to tenfold your impact on your people, business and the planet, for this generation and the next.


Our values (what guides our team behaviour)

Lead with love - We always assume the best of others, offer trust before it is earned, give generously without expectation of return, strive for elegant solutions where all parties prosper, honour each other by speaking the truth, listen with compassion and curiosity, and own our emotional impact on others.
We before me - When making decisions we consider the Abundium team and community first, followed by ourselves. We also know that 'all of us are smarter than anyone of us' so problem-solving and innovation happen best when we involve and embrace the collective intelligence of the community. We believe you are because we are!
Flex for success - We know autonomy is central to human motivation and performance. You have the flexibility to determine how, when and where you work, aligning your bio- psycho-social needs with the aspirations of team and the Abundium community.


NEXT STEPS

Ready to join our team? Please apply with your resume (CV) and a statement of why you think you would be perfect for the role and what attracts you to work with Abundium. For any questions, please email team@abundium.com.