Executive Assistant

Discover a purpose-driven career with Resources. Unleash your potential and make a difference. Join Resources and #MakeADifference!

As an Executive Assistant, you'll provide confidential support on HR and financial matters while collaborating with multiple stakeholders. You’ll play a key role in managing the Deputy Director-General’s calendar and coordinating travel logistics for staff and clients, ensuring seamless operations. Additionally, you'll support the ODDG team in handling ministerial correspondence while making a significant impact in a fast-paced environment.

Check out our video!

About Us

The Queensland resources sector is changing. At the Department of Resources, we juggle new demands, rapid changes and shifts in community knowledge and expectation. We play an active role in the delivery of key government priorities, such as the implementation of a renewable energy economy, assisting in Path to Treaty, recognition of Native Title Rights and capitalising on our resources for sustainable economic prosperity. Join Resources and #MakeADifference!

About The Role

The role of Executive Assistant is to provide a high level of quality confidential executive and administrative support to the Deputy-Director General. The successful applicant will constantly be striving for business improvements and will possess the technical skill and expertise to work in a dynamic team.

In This Role You Will

Provide confidential executive and administrative support on HR and financial matters, guided by specialist HR and Finance officers.
Manage the Deputy Director-General's calendar and inbox proactively, organising appointments and meetings with necessary support.
Arrange travel, accommodation, and logistics for staff and clients, including committee and conference preparations.
Handle financial processes like purchasing, reconciling corporate card transactions, and processing travel claims.
Support the ODDG team with ministerial correspondence, document preparation, and operational issue resolution while maintaining professional standards.


This Position Requires

The possession of a current C class driver's licence is desirable/mandatory.
Travel away from the centre may be required. This may involve travel outside of normal office hours and/or overnight accommodation for extended periods.
Experience with Ministerial and Executive Correspondence System (MECS) and ProMaster, or similar correspondence and corporate card systems, is highly regarded.
Demonstrate excellent communication and interpersonal skills, strong analytical and problem-solving abilities, and the capacity to manage multiple business processes effectively.


Why join us?

We are committed to being a workplace that focusses on people. This is about building resilience, encouraging innovation, and understanding that learning is a journey that never ends.

We promote a safe, inclusive and respectful place to work where all staff feel valued.

We are a mobile, flexible, and agile workforce. We live by our guiding principles - proactive, courageous, pragmatic, collaborate, resilient and respectful - underpinned by the Queensland public service values.

What we offer?

Competitive superannuation and salary sacrificing options.
Flexible working options that encourage a healthy work-life balance.
A variety of fantastic leave provisions, supported across the broader Queensland public sector.
Rewarding professional career development and training opportunities.
Relocation assistance and provisions.
Have visible impact in your community, and directly contribute to making good jobs, better services and a great lifestyle for all Queenslanders.


Work in an inclusive work culture while making an impactful difference for all Queenslanders. To know more about the benefits of working with the Department of Resources click here : https://www.resources.qld.gov.au/about-us/careers

Discover a purpose-driven career with Resources. Unleash your potential, grow, and make a difference. Join Resources and #MakeADifference!

Applications to remain current for 12 months.

Job Ad Reference: QLD/5+6101/24

Closing Date: Tuesday, 22 October 2024