Executive Assistant and Events Coordinator

About Us:

McKinney’s Jewellers & Margot McKinney are prestigious luxury jewellery brands with a legacy spanning over five generations. With a heritage of over 140 years in the industry, we are renowned for our exceptional craftsmanship, unique designs, and commitment to excellence. As we continue to expand our global presence, we are seeking an experienced and dynamic Executive Assistant and Events Coordinator to join our team.



Position Summary:

The Executive Assistant and Events Coordinator will provide high-level administrative support to the CEO/Executive Director and play a key role in planning and executing a wide range of events. This position requires a proactive and organized individual with a strong ability to manage multiple tasks and projects simultaneously. The ideal candidate will have a passion for luxury brands, exceptional communication skills, and experience in both executive support and event coordination.



Key Responsibilities:

Executive Support:

- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.

- Prepare and edit correspondence, presentations, and reports on behalf of the CEO.

- Assist in managing relationships with key stakeholders, clients, and partners.

- Handle confidential and sensitive information with discretion and professionalism.

- Organise and prioritise incoming communications, responding on behalf of the CEO when appropriate.

- Manage special projects as assigned by the CEO, ensuring timely and successful completion.



Events Coordination:

- Plan, coordinate, and execute a variety of events, including product launches and private client events.

- Liaise with vendors, venues, and other external partners to ensure successful event execution.

- Develop and manage event budgets, ensuring cost-effectiveness while maintaining the brand’s luxury standards.

- Create event timelines, schedules, and detailed run-of-show documents.

- Coordinate with the marketing and PR teams to ensure consistent branding and messaging across all events.

- Oversee on-site event management, ensuring a seamless experience for all attendees.

- Track and analyse event metrics, providing post-event reports and recommendations for future improvements.



Skills and Qualifications:

- Bachelor’s degree in Business Administration, Event Management, Communications, or a related field.

- Minimum of 5 years of experience in executive support and event coordination, preferably within the luxury retail or hospitality industry.

- Exceptional organisational and multitasking skills, with a strong attention to detail.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.

- Ability to work independently and collaboratively in a fast-paced environment.

- Strong problem-solving skills and the ability to handle challenging situations with grace and professionalism.

- Experience in managing high-profile events and working with VIP clients is highly desirable.

- Flexibility to travel and work outside regular business hours as required.



Why Join Us?

At McKinney’s Jewellers & Margot McKinney, you will be part of a storied brand with a rich heritage and a commitment to innovation. We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to be involved in some of the most exciting and exclusive events in the luxury jewellery industry.



To Apply:

Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for the position of Executive Assistant and Events Coordinator to tracy@margotmckinney.com We look forward to hearing from you!

You can learn more about us and our brands below.

@mckinneysjewellers @margotmckinney @mckinneywelch