Executive Assistant | CIB ITO CIO

EXECUTIVE ASSISTANT - CIB ITO CIO (JOB NUMBER: BNP100723)

About BNP Paribas Group:


BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 1++ 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.


About BNP Paribas India Solutions:


Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions.


About Businessline/Function :


Job Title:


Executive Assistant


Date:


Department:


CIO office


Location:


Mumbai


Business Line / Function:


CIB ITO


Reports to:

(Direct)


India ISPL CISO


Grade:

(if applicable)


NA


(Functional)


Number of Direct Reports:


NA


Directorship / Registration:


NA


Position Purpose


Executive assistant for CIO India Services


Responsibilities


Direct Responsibilities

Act as the point of contact between the CIO and internal/external stakeholders
Maintain diary, arrange meetings and appointments and provide reminder
Make travel arrangements
Book Conference & Meeting room based on directions from CIO
Monitor department office supplies
Monitor seating for Department
Coordinate admin related activities during Senior Management Visit to ISPL
Contributing Responsibilities

Act as the point of contact between the CIO and internal/external stakeholders
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Book Conference & Meeting room based on directions form HOD
Monitor department office supplies
Monitor seating for Department
Work with Business Management team to facilitate correct tracking of HC
Monitor mandatory/Non Mandatory compliance and other L&D related training and send out timely reminders to associates
Track monthly timesheet for department and escalate whenever necessary
Monitor Organizational Units for India Info sec (IT security, BCM and Cybersecurity Offshoring)
Coordinate with various team Admin, REFOG and Others
Coordinate admin related activities during Senior Management Visit to ISPL
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
Good knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Produce reports, presentations and briefs as necessary
Develop and carry out an efficient documentation and filing system

NA


Primary Location
: IN-MH-Mumbai
Job Type
: Standard / Permanent
Job
: INFORMATION TECHNOLOGY
Education Level : Bachelor Degree or equivalent (>= 3 years)
Experience Level : At least 7 years
Schedule
: Full-time