Executive Assistant, Maritime Operations

About Us
At the Australian Maritime Safety Authority (AMSA), we work to ensure safe vessel operations, combat marine pollution, and rescue people in distress. Our team is committed to a supportive and collaborative work environment, where every employee can reach their full potential.

The Role
We are seeking an experienced Administrative Officer to join our Response Policy team. The successful candidate will be responsible for providing administrative support to the team, including managing documentation, coordinating meetings, and assisting with secretariat duties. You will also support stakeholder engagement by managing correspondence and maintaining accurate records.

Key Responsibilities
* Provide administrative support to the Response Policy team, including distributing meeting papers, reports, and record keeping.
* Manage stakeholder communication and liaison, including scheduling meetings and monitoring shared inboxes.
* Maintain external-facing webpages and support the development of meeting minutes.
* Assist with administrative functions for multiple committees and working groups.

Requirements
* Demonstrated experience in an administrative support role, including drafting emails to a high standard and developing and distributing meeting papers.
* Excellent verbal and written skills, with the ability to establish positive relationships with internal and external stakeholders.
* Self-motivation with a high level of initiative and strong attention to detail.
* Excellent organisational and time management skills, with proficiency in Microsoft Office suite and record-management systems.

About Working with Us
At AMSA, we value diversity and inclusion and are committed to creating a workplace that is respectful, flexible, and inclusive. We offer a range of benefits, including flexible work arrangements, health and wellbeing programs, and opportunities for professional development.