Executive Assistant Service Futures

Position overview


Permanent, Full-Time opportunity
True hybrid working – work from home and our Mitcham office
$88,557.+4 - $+4,883.44 per annum plus 12% superannuation
About us
We’re on a mission to create a brighter future, where you can be a change maker at the actual source. We’re one of Australia’s largest water utilities with over 30% of Victoria’s population relying on us for their essential water and sanitation services.

Our award-winning culture fosters an inclusive, collaborative, and flexible environment that enables our people to thrive. Here, you’ll be inspired and challenged to grow alongside us.

We're committed to reconciliation and supporting the self-determined role for Traditional Owners/Custodians in water and land management.

The Role
An exciting role exists for a motivated Executive Assistant to provide high level administrative support to our General Manager, Service Futures. With a passion for efficiency, you will play a vital role in ensuring the Service Futures Group operates seamlessly. You will be the communication link with managers within the business and will have the autonomy to make day to day decisions in all aspects of administration and support for the General Managers office.

Your key responsibilities

Taking responsibility for the day-to-day operation of the General Managers office, work schedule and diary, ensuring competing priorities and issues are effectively managed.
Preparing and coordinating internal and external events and meetings for the General Manager.
Be a primary contact for and contribute to culture activities of the Service Futures Group, being sensitive to different points of view and ensuring focus of leaders in supporting an empowering, engaged and safe Group culture.
Be the first point of call for contacts to the General Manager’s office, utilising sound judgement to determine the appropriate response.
Developing and maintaining relationships with key stakeholders, including the Executive Team and their EA’s.
Supporting the Divisions within Service Futures including supporting internal communications as required.

What we’re looking for


Experience in working effectively in an executive support role or similar
Knowledge and experience in the use of Microsoft Office software packages
The ability to operate effectively in a changing environment and be innovative in a complex and dynamic workplace
The ability to remain calm under pressure, with well-developed organisational skills and a proven track record of meeting deadlines
A proven track record of discretion, reliability, confidentiality, ability to deal with sensitive matters
Excellent interpersonal skills and the ability to effectively communicate and liaise with all levels of management, including the board and external stakeholders
Demonstrated customer focus



Why Yarra Valley Water?
We celebrate and encourage new thinking at every level. Creating opportunities for you to grow – both professionally, and personally. When you flourish, we all do.

$88,557.+4 - $+4,883.44 per annum plus 12% superannuation
Flexible working arrangements where our people are empowered to design their days with their team. Read our hybrid playbook HERE.
$650 home office set up allowance for eligible employees
Free and secure on-site parking with on-site café at our Mitcham office
14 weeks paid leave parental leave
15 days paid personal leave, which can be used for caring, wellbeing, mental health, menstrual or menopause
Request to swap certain public holidays for another day of paid leave
To read more about our benefits and culture, read our employee handbook HERE.

Did you know?
Research shows that men apply to jobs when they meet an average of 60% of the criteria, while women and other marginalised people tend to only apply when they meet all of them. So, if you think you have what it takes, but don't necessarily tick every box, please apply or get in touch. We'd love to have a chat and see if you could be a great fit.

How to apply
Applications should include a supporting Cover Letter and Resume.
Closing date: Monday 12th May 2025
This position is available for Yarra Valley Water employees and external applicants.

We welcome applications from everyone, including Aboriginal and/or Torres Strait Islander peoples, people with disability, mature age and young job seekers, members of the LGBTIQA+ community and people of all cultural backgrounds.

If you need this information in an accessible format or would like to discuss reasonable adjustments during the recruitment process. Please call 03 +872 2542 or email dei@yvw.com.au.

If you need any help with the application process or would like to discuss the recruitment process, please contact us via email recruit@yvw.com.au.

Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks, if required for the position. This may also include a Police Check or AusCheck, where an offer will be subject to a satisfactory outcome of these checks.