Executive Assistant To Chief Executive Officer

Managing the CEOs workflow and priorities by managing his schedule, email, filing systems and anticipates next steps and issues.

Conserves CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and domestic and international travel.

Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Proactively identifies ways to improve efficiency and efficacy in the leadership team operations and office systems.

Supports the CEO by performing personal tasks such as meeting contractors at United States residence, managing purchases and deliveries, making payments on behalf of the CEO.

Assists CEO with projects as needed.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Vision and Attention to Detail Pays close attention to details. Is extremely organized and is also able to see the larger systems and strategic priorities to provide support on both a macro and micro level.

Communication Has extensive writing experience. Writes persuasively, clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas.

Requirements:

Education and/or Experience: Bachelors degree required, preferably a Bachelors of Science degree. 2-3 years of experience working as a project coordinator or assistant highly preferred