Executive Assistant to Director

Role: Executive Assistant to Director

Male Candidates Preferred

Location: Hauz Khas, DELHI.

This is a Full-time position to be based out of our Delhi office.

Working Days: Monday to Friday, 5 day week.

Timings: 10am to 6pm

Qualifications & Experience:

Graduate degree in any discipline.

3-5 years of experience as an Executive Assistant.

Personality:

A pleasant, easy going, calm and balanced temperament in all situations.

Job Role:

The position will report to Director to provide administrative support and assistance. The Director is a Design Team Head

Work is generally of a confidential nature. Maintain utmost confidentiality at all levels. You would be required to sign an NDA (Non Disclosure Agreement) upon joining.

Required Skills:

Excellent verbal and written communication skills, with an ability to communicate fluently. Excellent organizational skills and attention to detail.

Key Responsibilities:

· Scheduling of Directors day to day personal meetings/managing the Directors calendars.

· Send reminders for meetings / important calls and ensure smooth functioning of the same.

· Extensive knowledge of office administration.

· Providing all office stationery and related material required by staff and office maintenance.

· Managing and maintenance of premises.

· Coordination with all AMC's and renewing their contracts including A/C, Printer, Cable, Security systems, TV, Telephone & any other Office/Premise Equipment’s.

· Maintain- Housekeeping, Security and other services.

· Manage complete travel Schedule/Itinerary/Hotel, Flight, bookings etc. for all official travel.

· Manages the Director’s meeting calendar/travel booking & expense claims.

· Booking event tickets for the Director/Team.

· Internal Team coordination & managing the schedule of daily Team Meetings.(Formulate and take a report of teams, for the project tasks performed and planning of daily meetings and activities.)

· Executing Orders for Team Birthday Gifts, Festive Gifts.

· Event Coordination for Company Events.

· Prepares Domestic and International travel arrangements including Air, Hotel

· Transportation and Itineraries for the Director, Management & Team.

· Ensure business and travel schedules are maintained and managed.