Executive Assistant To The CEO

Executive Assistant to the CEO
Ridge, NY
Schedule: Monday–Friday, 8:30 AM – 5:30 PM On-call availability required

Why Join Us?

New York Cancer Specialists & Blood Specialists (NCYBS), a prominent and respected Oncology/Hematology group, is seeking an Executive Assistant to join a well-established and growing pure sub-specialty practice with academic affiliation. Clinics from Southampton to NYC. Practice manages a freestanding outpatient 7-day per week Cancer Center with extensive chemotherapy administration, Radiation Oncology, Pharmacy and Research department.

In this role, you will:
Strategic Calendar Management – Oversee and prioritize the CEO’s schedule, ensuring seamless coordination of high-level meetings and engagements.
Executive Communication – Draft, edit, and refine correspondence, reports, and presentations that align with the CEO’s voice and strategic priorities.
Meeting & Event Coordination – Organize and execute internal and external meetings, including Board and Executive Committee gatherings. Prepare agendas, document key discussions, and manage follow-up actions.
Travel Logistics – Coordinate domestic and international travel arrangements, including visas, accommodations, and itineraries, ensuring efficient and seamless trips.
Confidential Project Management – Assist in managing sensitive projects, special initiatives, and cross-functional collaborations within the executive team.
Administrative Operations – Handle executive-level administrative tasks such as document preparation, expense reporting, and operational follow-ups.
Stakeholder Engagement – Serve as a key liaison between the CEO and internal/external stakeholders, maintaining professionalism and discretion at all times.
Office Efficiency – Optimize office operations through proactive problem-solving and implementation of best practices to support executive workflows.
We require:
Bachelor’s degree required; Master’s degree preferred.
Prior experience supporting a CEO preferred.
Exceptional verbal and written communication skills, with a keen eye for detail, grammar, and clarity.
Proficiency in Google Suite and office productivity tools; ability to quickly learn new systems and software.
Proven ability to manage multiple priorities, meet deadlines, and operate efficiently in a high-pressure environment.
Strong interpersonal skills and the ability to handle confidential matters with integrity.
Availability to travel and adapt to shifting priorities as needed.
What we offer:

Salary up to $125,000 annually
Benefits: Health Insurance on day 1 of employment, Dental, Vision, Life Insurance, Short and Long term disability, 401k Plan, PTO time, 8 paid holidays (2 floating) and more.

Check our website at: nycancer.com and follow us on Facebook.
*New York Cancer and Blood Specialists is an Equal Opportunity Employer.*
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