Executive assistant to the president

Do you work as an executive assistant and want to reach your full potential?
At Dialekta, we reconcile kindness and performance, and we do it very well (promise, it's not just for show). We are looking for our next executive assistant to the president, someone who is organized and proactive, capable of supporting the president in their daily responsibilities and contributing to the smooth operation of the company’s projects and operations.✨
We asked your future colleagues why you should come work with us.

An extraordinary atmosphere and amazing people
Week +/10 (every other Friday is a day off)
Right to disconnect and flexible hours
Flexible remote work
Work abroad for up to two months
Competitive salary and benefits

Here’s what you’ll do:

Manage the president’s professional calendar, organize meetings, and follow up on files.
Coordinate business trips and professional events.
Prepare presentations, meeting minutes, and reports.
File, archive, and secure important documents.
Handle communications (emails, calls, correspondence) and act as the main point of contact for the president.
Assist the president with project management by ensuring deadlines are met, coordinating teams, and communicating with stakeholders.
Attend meetings, take notes, and write minutes.
Identify and resolve potential issues at your level.

To succeed in this role, you should have:

A degree in administration, communication, office management, or any other relevant field.
Proven experience in a similar role in a medium to large-sized company.
Bilingualism (French and English)*
Excellent knowledge of the Google Suite (Gmail, Calendar, Drive, Docs, Sheets) and AI tools.
Excellent knowledge of Excel (or Google Sheets).
Familiarity with Calendly and Slack, or other communication and scheduling tools (an asset).