Executive Coordinator

THE ROLE
The role of Executive Coordinator to the Commissioner for LGBTIQA+ Communities (the Commissioner) is vital, ensuring the smooth operation of the Commissioner's Office. The Executive Coordinator provides a range of executive support functions to the Commissioner and the Commissioner's Principal Advisor. You will primarily provide critical administrative support work, including executive administrative support and diary management. In additionally, you may provide program support for activities set by the Commissioner. You will also be the primary contact for the office and liaise between government and community sectors and strong stakeholder engagement skills are desirable.
To be successful in this role, you will have extensive experience providing end-to-end executive support and administrative expertise. You will be able to produce high quality letters, emails, or correspondence, including some design skills, have highly developed customer service skills with diverse community members, and experience in supporting events. You will be organised and self-motivated. The role would suit a personable, resilient, committed, and open-minded individual, who enjoys a vibrant and dynamic working environment.
Some working knowledge of Victoria's LGBTIQA+ communities, histories, and key stakeholders is required. Previous experience working in government is essential. Experience in project management is desirable.
ACCOUNTABILITIES INCLUDE

Provide a range of effective executive support functions to the Commissioner and Principal Advisor, including: accurately managing the Commissioner's events diary; providing quality administrative support to committees, working groups and meetings with the Commissioner; and preparing reports, briefs and correspondence on complex issues.
Prepare reports, briefs and correspondence.
Arrange meetings, conferences and support events, including liaison with senior executives and government officials and other stakeholders, coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
Please open the position description to read more.
COVID-1+ VACCINATIONThe department strongly recommends (but does not mandate) that employees maintain their COVID-1+ vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice, given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-1+ vaccination status.
A SPECIAL MEASURE PROVISION APPLIES TO THIS ROLEThe Equal Opportunity Act 2010, provides for lawful 'Special Measure' provisions, therefore the following has been applied to this role. This is a Prioritised role - If you are a person who is LGBTIQA+, you are encouraged to apply. The department will give you priority consideration, as per the Special Measures provision of the Equal Opportunity Act 2010.
Please confirm you are part of the priority group within your cover letter.
HOW TO APPLY
All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.