Executive Coordinator -CVH Administration

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium HealthPartners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

We are looking for a talented and passionate individual to work in the office of the President and CEO as we lead transformative change to provide better care for our patients and their families. This exciting role not only offers an opportunity to make an impact across our multi-site structure, it will also play an important role in our mission to deliver a new kind of health care for a healthier community.

Overview of the opportunity:

Reporting to the President and CEO, the Executive Coordinator: prepares strategic reports, communications and presentations, manages and coordinates key functions in the CEO Office to support executive decision making, manages operations of senior leadership meetings and all related functions to ensure its effectiveness, and acts as liaison with internal and external stakeholders.

Managing Information Flow & Ensure Strategic Decision Making

Liaison with internal stakeholders on behalf of CEO to provide direction and guidance on requests, communicate ideas and perform follow-up to ensure completion, escalating risks as appropriate.

Managing Senior Leadership Decision Making

Developing senior leadership committee work plans, agendas and follow-up; and
Project managing development of senior team retreats and coordinating preparation with cross-functional team.

Preparing Communications, Briefings, Presentations & Reports

Performing external and internal research and analysis across a broad spectrum of specialties, to createreports, presentations, speeches, speaking notes, letters and other documents for both internal andexternal use, collaborating with hospital departments and external stakeholders as necessary; and,
Managing communications from staff, physicians, board members, and other internal/externalstakeholders by responding to requests, questions and concerns, gathering additional information,triaging and referring to key leadership to ensure requests are addressed in a strategic, timely andcoordinated manner.

Supporting Effective CEO Office Operations

Managing issues and projects directly related to the CEO office;
Working with the Board Office to ensure alignment of Board and CEO priorities; and
Working with Executive Assistant to President and CEO to support the day to day efficient functioning ofthe office, including managing urgent priorities and answering and redirecting questions from internaland external stakeholders

The ideal candidate for this role will display the following qualifications and skills:

Undergraduate degree in business, life sciences, health informatics or related discipline required.
Master’s degree in public, business administration, or healthcare administration or equivalent experience considered an asset.
Superior writing skills
Work experience in healthcare, not-for-profit or government at the corporate level considered an asset.
Strong understanding of the hospital’s strategic plan
Experience with project management, excellent organizational and time management skills
Ability to build relationships with multiple stakeholders in a team environment
Demonstrated ability to multitask and prioritize tasks effectively
Proactive with an ability to anticipate needs
Effective interpersonal, communications skills and ability to successfully build relationships
Demonstrated ability to collect, analyze and effectively communicate data
Superior analytical and problem-solving abilities
Demonstrated ability to develop effective and comprehensive reports and presentations for various audiences, including executives, administrators and clinicians.
Proficiency in Excel, PowerPoint and Microsoft suite skills is a must.
Demonstrated knowledge of current trends, developments and regulations in health care and public sector, as well as knowledge of governance and management best practices.
Work onsite and travel among the three main sites and all satellite sites of Trillium Health Partners will be required.

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their currentposition for at least six (6) months are encouraged to apply.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.