Executive Operations Manager/Executive Project Manager

About Us: Boutique Recruiting is a privately held boutique staffing firm. We provide premier recruiting services in the areas of Finance, Accounting, Administration, Customer Service, and all other professional services. Headquartered in San Diego, we are a fast-growing organization recognized on the INC 5000 and regularly featured among the best companies to work for by the San Diego Business Journal.

To support our continued growth, we are searching for a high-performing Executive Project Manager/Executive Operations Manager with a strong background in sales support, business operations, and project execution. This is a strategic, multi-faceted role where you will work closely with our CEO and leadership team to drive company-wide initiatives, streamline operations, and implement key projects that support our mission.

We are seeking an exceptional leader who is highly organized, analytical, and results-driven. The ideal candidate will thrive in a fast-paced environment, balancing multiple high-priority projects while maintaining exceptional execution and attention to detail.

This position offers the unique opportunity to challenge yourself and grow intellectually in a role where no two days are ever the same. You will be playing a vital role in shaping operational efficiency and strategic growth. If you are someone who thrives on problem-solving, innovation, and flawless execution, we want to hear from you!

Salary Range: Up to $140,000 / year DOE

Responsibilities

Project Management: Lead and oversee key corporate projects, ensuring on-time and high-quality execution
Business Operations: Optimize internal workflows, ensuring efficiency in processes related to HR, IT, and vendor management
Recruiting Operations Support: Assist in talent acquisition initiatives, helping drive recruiting processes, candidate experience, and hiring efficiency
Sales & Marketing Support: Assist in sales and branding initiatives, helping drive lead generation and marketing campaigns
Data & Metrics Analysis: Evaluate business performance by analyzing key metrics and leveraging Salesforce data
Tech Stack Management: Evaluate vendors, oversee tech-related projects, and ensure the company’s tools are optimized for efficiency
Executive Collaboration: Work alongside leadership teams to improve corporate initiatives and enhance operational strategies
Confidential Project Execution: Manage high-level projects that require discretion, handling sensitive company information with the utmost confidentiality

Requirements

2-10 years of experience in Project Management, Operations, or Business Administration, preferably to support C-Suite Executives within a high-growth company
Strong organizational and leadership skills with the ability to execute complex projects and initiatives
Experience in sales support, marketing operations, or business development is preferred
Exceptional ability to analyze business metrics, manage reports, and optimize performance
Strong problem-solving skills with the ability to pivot and adapt strategies quickly
Proficiency in Salesforce, project management tools, and digital workspaces (Slack, Google Suite, etc.)
Ability to handle multiple priorities, remain agile, and meet tight deadlines in a fast-paced environment
Outstanding communication and interpersonal skills to effectively collaborate with internal teams, vendors, and external stakeholders
Highly trustworthy and discreet, with a proven ability to manage confidential information
Strong tech-savvy mindset and ability to implement and manage digital tools that improve productivity and efficiency