Female Front Desk cum Office Assistant | Receptionist

Female Front Desk cum Admin Executive

Well versed in Hotel Booking, Travel arrangements and Admin work
Communication skill must be very good and pleasant in personality
GENERAL DEFINITION

This level position, reporting to the Manager HR-Admin and is responsible for the proper functioning of the Reception area and Administration of the Corporate office:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on to staff member’s personal direct line.
Monitor and ensure that the reception area is kept tidy and projects a business-like image.
Travel arrangements and Hotel bookings
Greet persons entering organization and direct persons to correct destination
Ensures knowledge of staff movements in and out of organization
Ensure the front desk and telephones are covered at all times.
Operate office equipment (copy, fax and scanning machines) with minimal supervision.
Collate and update staff lists, contact numbers contact details regularly.
Provide logistical support to meetings held in the Board Room, to include preparation of meeting and conference rooms and assist in arrangements for catering provision
To perform courier and dispatch services and maintain related the registers
Maintain Generator log book, serving information and vendor details
Maintain in and out office time Register
Maintain appropriate pantry and toilet, housekeeping , office supplies and stocks.
Provide administrative support (servicing, complaints replacements etc.) in case of AC’s, blowers, computers, broadband lines, phone lines and other office equipment.
Manage Petty cash, office maintenance, Transportation arrangements, Accommodation booking, Travel ticket booking, Stationery and other purchase part handling.
Housekeeping day to day role and functions tracking.