Finance and Administration Officer (Part-time)

To administer the financial accounts function of the Institute and support with the general administration of events and general office tasks.

Key accountabilities

· Administration of the Institute’s financial transactions using QuickBooks software, including invoicing, expenses and purchase activities. Matching payments of membership subscriptions with internal membership management system. Issue refunds and credits.

· Reconciliation of PaySafe and GlobalPay card payments.

· Monthly account reconciliation and account reporting.

· Quarterly VAT returns.

· End of year accounts preparation and liaison with financial auditors.

· Assists office receptionist function, answers telephone calls / answerphone messages and general administration function.

· Provide back-up and assistance with administration of events including processing delegate bookings, speaker liaison, allocating CPD and occasional event attendance duties.

· Filing (paper and electronic) in accordance with Institute procedures.

· Provide low level resilience and user configuration to office IT systems including regular backup of data.

· Ensure that office systems operate in an efficient manner and maintain or improve to meet performance criteria.

Decision Making

· The job holder reports to the Chief Executive.

· The job holder will liaise, assist and cooperate with other staff members as required.

· Overall, the job holder will work in accordance with IHE’s established procedures and guidelines.

Financial impact and Authority

· The job holder has responsibility for maintaining financial records.

Knowledge, Skills and Experience

Knowledge

· Knowledge of accounting software systems, preferably QuickBooks.

· Knowledge of general office IT software including Microsoft Office package.

· Knowledge of database software.

Skills

· Accuracy of input and financial acumen.

· Highly numerate, good keyboard & IT skills, detail conscious and well-organised.

· Excellent oral and written communication skills.

· Collaboration

Experience

· At least 3 years experience in an accounts or related role.

· Experience in handling and responding to accounts queries and dealing directly with suppliers and or customers.

· Experience of monitoring processes against performance criteria.

Job Type: Part-time

Pay: £13.50-£16.00 per hour

Expected hours: 16 – 20 per week

Benefits:
• Company pension

Schedule:
• No weekends

Education:
• A-Level or equivalent (required)

Experience:
• Accounts: 2 years (required)

Work Location: In person

Application deadline: 28/02/2025