Finance Operations Assistant

Who We Are

The Kite Factory is an independent media agency that gives brands the best in Heart, Art, and Science to craft creative media ideas that deliver. With a rich heritage in measurement, TKF combines data-driven insights and craft planning to deliver media effectiveness that drives measurable growth for clients like Skin+Me, WaterAid, Redrow, Crisis, Lovehoney, White Claw, Triodos Bank, and Little Freddie.

We exist because we saw a gap in the market. A gap between ideas and measurement. Anyone can have a good idea, but they don’t necessarily know how to measure it. Conversely, just because you can measure things, it’s no guarantee you can have good ideas. Well, we do both.

We’re a dynamic team of creative visionaries, professional achievers, and data enthusiasts, all driven by a passion for delivering tangible results. Now with over 100 media specialists, The Kite Factory has experienced remarkable growth over the past five years. We've celebrated multiple new business and award-winning campaigns, earning the prestigious title of Campaign’s Independent Agency of the Year in 2023. Our workplace culture shines as we proudly rank among Campaign’s Best Places to Work and hold IPA Platinum status, reflecting our unwavering commitment to the development and well-being of our people.

What We Are Looking For

A bright individual keen to enhance their career in a practical Finance role which gives plenty of opportunity to develop a broad range of skills & attributes in an agile and inclusive working environment where collaboration and learning is at the heart of delivering great service across all areas of the business & beyond.
• Able to work to deadlines
• Analytical with ability to use initiative to help problem solve
• Pro-active approach with can do attitude
• A confident communicator both verbal and written
• Understanding of big picture and how their role adds value to all aspects of the business
• Approachable, willing to work as part of a team, and play active role within Agency
• Diligent and able to follow guidelines & timetables
• Good attention to detail and understanding for accuracy, controls & efficiency
• Comfortable with new Tech, change, and progress
• Reliable, and self-motivated.

Your role

CORE OWNERSHIPS
• Reporting into Financial Operations Manager & working alongside Senior Fin Ops Exec
• Purchase Order Matching
• Purchase Invoice Processing & Payments
• Staff Expense claim processing & payments
• Sales Invoicing
• Receipt / Payment allocations

Role Responsibilities
• Monthly processing of AP workflow cycle
• Capture & upload of Supplier Invoices with OCR Tool
• Purchase Order matching or data entry of supplier invoices
• Supplier Invoice & Order Query Management – Internal & External
• Reconciliation to supplier Account Statements
• Preparation of Supplier Payments within agreed deadlines
• Processing of Staff expense claims
• Online Bank Payment file preparation
• Credit Card charge review, allocation & reconciliations
• Sales Order review, leading to Sales Invoice generation & delivery
• Client Invoice & Sales Order Query Management – Internal & External
• Effective Cash Collection through Best Practice Credit Control procedures
• Debtor Statement distribution & Customer receipt allocation
• Daily Monitor of AP & AR team mailboxes
• Support Finance & Agency teams with Financial requests, training or Order workflow matters

Skills And Experience
• Previous experience within an AP/AR role for at least 1 year
• Knowledge of fundamental accounting practices
• Degree or alternative Higher Education qualifications
• Basic to Intermediate Excel skills and general tech savviness with systems

Our Culture

We’re immensely proud of the vibrant culture at The Kite Factory. Our commitment to continuous improvement is reflected in our quarterly pulse surveys, which create a valuable feedback loop, allowing us to evolve and refine our agency's operations. Here, every voice is heard and valued. We've diligently built and embodied our core values: Think Freely, Aim Higher, Stay Smart, Get Involved, and Win Together.

Our people are our greatest asset, and the connections they forge with one another are the foundation of our success. To strengthen these relationships and foster a supportive and inclusive environment, we offer several committees that everyone is encouraged to join, including Social, Diversity & Inclusion, and Environmental Impact. These groups play a crucial role in shaping our culture and ensuring that we not only work together but thrive together.

What’s in it for you?

As well as working with some of the best people in the industry, we offer a competitive salary, a range of benefits, a huge focus on training and development with dedicated training time, partnerships with industry specialists, and the opportunity to progress and develop your career with the support of a fantastic team.

Inclusivity and belonging

At The Kite Factory, we welcome applications from all walks of life including those who are under-represented in our industry. We’re committed to creating a diverse and inclusive place to work where everyone feels they can belong and celebrate each other's differences. It’s so important to us that all voices are heard and listened to so that we can truly create an inclusive place to work where our teams can thrive.