Finance & Sustainability Reporting Administrator

Job Description Summary
Job Description
Finance & Sustainability Reporting Administrator
Permanent
Location: Edinburgh (Due to the nature of this role, we require employees to spend 80% of their time in the office each week to foster collaboration, enhance team dynamics, and ensure seamless communication)
Salary: A competitive salary from £25,360 - £38,040 depending on the experience you can bring

We help people live their best lives. We help them with the big stuff, for the moments that matter: Pensions, Savings, Investments. At Aegon, we strive in creating a diverse organisation that plays a meaningful role in driving greater equity, inclusion and belonging.

The Property Services Department is led by a dedicated team of in-house staff, responsible for coordinating both strategic and day-to-day maintenance processes for all properties leased by Aegon and its subsidiaries. The department's primary focus is the management and upkeep of the Aegon estate through our outsourced supplier model. This includes ensuring effective facilities management, workplace management, and the efficient implementation of Health & Safety policies in terms of cost and service delivery.

Additionally, the department works closely with Aegon’s Global Sustainability team to meet reporting deadlines and ensure the business remains on track to achieve net zero emissions by 2050.

Key Responsibilities:

As a Specialist Administrator within the Property Services Department, you will provide crucial financial support and ensure seamless operations. Key responsibilities include managing purchase orders, invoices, and expenses, collaborating with the finance team on budgets and capital expenditure, and streamlining financial processes.

Additionally, you will support the Global Sustainability team by overseeing Aegon’s global carbon emissions, ensuring regulatory compliance, and contributing to the preparation of the TCFD and Global Annual Report.

Financial Support:
Process invoices, payments, and expenses; monitor transactions.
Assist in preparing budgets, forecasts, and financial reports.
Analyse financial data to identify trends and discrepancies.
Reconcile financial records to ensure accuracy.
Support audits with documentation and research.
Ensure compliance with financial regulations and submit reports.
Implement financial systems and processes for efficiency.
Provide financial guidance to colleagues and departments.

Sustainability Support:
Maintain the UK database for utilities consumption and coordinate global data for reporting.
Prepare and verify Quarterly and Annual Carbon Emissions reports.
Collaborate with the Global Sustainability team, Internal Audit, and Finance teams on emissions data.
Monitor and update the National energy supplier Emissions Factor annually.

We’d love to hear from you if you have:
Experience with budgeting and Financial Reporting: Experience in preparing, managing, and analysing budgets. Proficiency in generating accurate financial reports, forecasts, and statements to support informed decision-making.
Strong Written and Verbal Skills: Excellent communication skills, both written and verbal, to effectively convey financial information, collaborate with team members, and present findings to stakeholders.
Attention to Detail: High level of accuracy and attention to detail in all financial tasks, including data entry, report preparation, and reconciliation of financial records to ensure precision and compliance.

What’s in it for you?
A non-contributory pension between 8%-12%
A discretionary bonus, depending on personal and company performance
34 days leave per year (including bank holidays, pro-rated for part-time)

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our employees live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments.

The legal bits
We’ll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references.
Equal Opportunity Employer:
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their age, disability,