First Aid |amp| Administration Officer | ES Support Level 1|Range 2

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 07/10/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Health and Allied Health

Reference: 1432546

Selection Criteria
Selection criteria

First Aid experience in a similar capacity
Strong administration and written communication skills with excellent attention to detail and passion for delivering work to a high standard
Strong organisational and time management skills including the ability to manage competing and/or changing priorities
Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment
Demonstrated capacity to communicate effectively with members of the school community including students, parents and staff
The capacity to provide support and/or attendant care to students where necessary
Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position
Capacity to work cooperatively with a range of people including teachers and education support staff
Ability to respond promptly to requests using initiative and follow through to completion
A commitment to professional learning and growth

Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Employment Type: Ongoing / Job Share

Workdays: Wednesday and Thursday +.30am ¿ 3.00pm


Purpose


The priority in this role is provision of first aid to students and staff. The secondary purpose of this role is to undertake administration tasks under direction from the Business Manager and Principal Team.


Accountabilities


To abide by the Schools Code of Conduct which expects and requires staff and visitors to ensure the protection of children. This role requires that industry and tertiary environments where students and visitors are also assessed are monitored for safety.

To fully support the school¿s Child Safe Policy for:
the prevention of student abuse by identifying risks early
taking all allegations and concerns seriously
reporting to appropriate staff who have responsibilities regarding Child Safety
The provision of First Aid response, treatment and care of all students and staff

Ensuring that the First Aid facilities meet the requirements for The Department¿s First Aid and Infection Control Procedures.as outlined in the Department of Education link below
https://www.education.vic.gov.au/school/principals/spag/health/Pages/firstaidrooms.aspx#2


Accurate record keeping in accordance with The Department¿s Privacy and Confidentiality Policy for Health Records.

Role Requirements


Hold a nationally recognised statement of attainment issued by a registered training organisation (RTO) for the nationally endorsed first aid unit of competency Provide First Aid, or a course providing equivalent skills

or

preparedness to undertake First Aid training.


Role Responsibilities


Promptly provide first aid to students and staff who present to sick bay
Check new student enrolments for medical conditions. Ensure families provide medication with required plans
Update Medical ASCIA Posters Anaphylaxis /Allergic Reactions / Diabetes / Epilepsy¿ with student details and pictures at earliest and most recent opportunities following notification (locations include DISPLAN, first aid room, staff offices and staffroom)
Ensure CHS Individual Medical Management Plans for students are up to date.
Update Newsletter communication to parents to inform them where to send student medical conditions, plans and medication are communicated in a timely manner
Liaise with, set up and ensure completion of first aid training for staff as designated by Assistant Principal overseeing Workplace Health and Safety
Obtain first aid certificates from all staff who are first aid trained
Update staff information anaphylaxis video with current students¿ information and all other requirements they need for managing student anaphylaxis and its monitoring at school and external events, this includes staff completion of DE required anaphylaxis management of all students.
Update Human Resources Sheet First Aid Summary
Liaise with Assistant Principal to update staff personal medical conditions in an ongoing way
Organise staff flu vaccinations and Year 7 & 10 immunizations as well as biannual hearing tests for designated required staff
Organise the timely completion of school camp medical forms and information is provided to relevant camp organizes in a timely way
Ensure first aid kits are up to date and available for staff when required for onsite and off site activities. This may require liaison with Assistant Principal overseeing all events to ensure specialized needs will be met
Ensure monthly check of defibrillator and all first aid kits are completed and signed off in a DET register
Update DISPLAN both school and DE required versions are consistent and always current
Attend Workplace Health and Safety Meetings and set up agendas and take minutes to publish on actions following meetings
Conduct date checks of Autoinjectors & Ventolin together with Student First
Wash and change first aid bedding weekly/fortnightly or if/when needed
Wash sports¿ uniforms as and when these have been used and in a timely manner prior to next events
Update Compass with new student and staff photographs in an ongoing way outside of annual COMPASS booked photo sessions
Check all photocopiers daily and top up with paper and replace toners/staples (if required) and ensure all are maintained for regular use
Complete catering order forms and delivery to the canteen in a timely manner as well as completion pf purchase orders in Compass
Organise the management, distribution and disposal of lost property items throughout the year

Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information
Please contact Terumi Sathananthan (Business Manager) on +836 0555 for further information.

Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Camberwell High School opened in 1+41 with an enrolment of 350 girls and boys. Today we have 1000 students who continue to thrive in a school community which promotes contemporary learning and takes pride in its long history and rich traditions.

The school's motto Disco Consulere Aliis (Learning to be considerate of others) underpins all that we do. Combined with our school values of achievement, creativity, respect and responsibility we focus on developing learners who excel, have high expectations of themselves in all they do and are ready to make an impact within the global community as active and engaged citizens.

A key document that outlines the school's educational vision is the Camberwell High School vision for learning. As a school community we value learning that is transformative, focused on growth, dynamic and built on positive relationships and respect.

Teachers work collaboratively to ensure that they provide opportunities for students as individuals to explore ideas in depth, learn in different ways and at different levels. Students are encouraged to take responsibility for their own learning and track their own growth and through collaboration and negotiation with teachers and their peers explore ideas, build understanding and develop skills.

To be a successful learner at school and to flourish in today's fast paced world our learners need to be equipped with skills which enable them to be responsive and adaptable. The school has developed a school wide approach to doing this which we refer to as the learning dispositions. Teachers work with students on building these learning behaviours and approaches and they provide regular feedback to students and parents about their development.

We are a diverse community with varied perspectives and work as a community of staff, students and parents to develop agreement about the key attributes we believe our learners should have. The CHS Learner (read more below) captures the essence of what we are striving for in successfully educating each individual graduate of Camberwell High School.