Founder|s Office| EA

Job Title: Founder’s Office / Executive Support

Location: Remote

Position Overview: Join us in our mission to serve from the heart, add incredible value, and transform lives as an Executive Support professional based in India. This role offers strong career prospects within our dynamic organization.

The Firm

Hotspot India Pvt. Ltd. in association with Immigration Hotspot (Australia), are a growing full-service migration and recruitment firm headquartered in Melbourne, Australia. Having assisted clients since from over 23 countries in the world, we have managed a range of visa applications, primarily skilled migration, state nominations, complex partner, parent, graduate and employer sponsored cases and are proud to make our clients’ dreams come true. In an industry often described as “cold, robotic and lacking personal touch”, new migrants don’t want to be treated like a number – especially considering the life changing journey they are undertaking.

‘Why’ we do what we do (Our Core Values)

1. To add incredible value and truly transform the lives of each of our clients’ and for the greater good of the world (service)

2. Make a genuine human connection filled with love, care and respect with each teammate and client and always serve from the heart

3. To realize the highest potential as a human being in each of us along the way (self-transcendence and realization)

Are You the One?

If you're a self-disciplined, organized problem-solver who embraces accountability and enjoys the privileges of our inclusive culture, we invite you to join us! We're looking for self-starters and initiators with energy, strong communication skills, and a proactive mindset. You'll confidently liaise with our director, taking on day-to-day project tasks, critical deadlines, and effectively delegating to management and team members. Your poise ensures tasks and projects are completed on time, accelerating efficiency and growth within our company.

Roles and Responsibilities:

Reporting to a Founder of the organization, your responsibilities will include:

Coordinate cross-departmental tasks to support strategic initiatives.
Manage Director's calendar, schedule appointments, and coordinate meetings.
Organize international travel logistics, including flights, accommodations, and transportation.
Facilitate virtual meetings with technical proficiency
Demonstrate budget management skills aligned with financial plans.
Maintain a positive, focused, and organized approach.
Attend meetings, record minutes, assign tasks, and follow up on action items.
Handle email correspondence, prioritize communications, and respond promptly.
Prepare, edit, and format documents, presentations, and reports accurately.
Uphold confidentiality and act as a liaison between executive and stakeholders.
Candidate must have:

Comfortable Working in 05:30 AM to 02:30 PM Indian Standard Time, which is 0+:00 AM to 06:00 PM AEST.
Graduate degree with a minimum of 5 years of experience in Executive Support, preferably with strong experience in startups or as an entrepreneur, demonstrating an entrepreneurial mindset and proactive problem-solving approach.
Exceptional organizational and time management skills, capable of prioritizing tasks and managing multiple deadlines, and demonstrates agility to adapt to a changing startup environment and organizational skills to ensure task completion.
Strong communication skills, both written and verbal, with professionalism and discretion.
Ability to work independently with minimal supervision and collaboratively in a fast-paced environment.
Willingness to acquire new skills promptly if necessary, demonstrating a growth mindset and commitment to continuous learning and improvement.
Skills:

Excellent English communication skills.
Outstanding organizational and time management abilities.
Proficiency in productivity tools such as MS Office (Word, Excel, PowerPoint), MS Teams, Zoom, and scheduling/calendar software.
Ability to handle confidential information with integrity and professionalism.
Adaptability to changing priorities and a fast-paced work environment.
Strong attention to detail and accuracy in document preparation and data management.
Process-oriented and tech-savvy, adept at leveraging technology and systems to streamline workflows and boost productivity, while maintaining discretion and confidentiality in handling sensitive information and situations
A working knowledge of sales CRM will be an added advantage.
Salary, Benefits and Growth Opportunities

With the aim of being the “Most preferred workplace,” we are in the continuous process of building a people-oriented culture and policies and procedures around it. Each day we are polishing ourselves by bringing and executing new ideas.

Working Mode:  Work from Home (MON to FRI)
Growth: Overall professional and personal growth with defined paths, appraisals, and team virtual sessions like "Awaken" and private wellness sessions.
Engagement programs: Annual offsite team retreat, Quarterly team hangouts, Monthly unplug session and many fun team building activities.
Recognition Programs: Quarterly and Annual Reward and Recognition program, Long Service Awards
Work Culture: Flexible working environment, Autonomy at work, Holiday (festival off) of your choice.
Policies: People-oriented culture and policies like Domestic Violence Support, Birthday leave etc.
Technical equipments: The employee will be provided fast Laptop, 22” monitor for ease of work, Headphone, Keyboard & Mouse.
Industry leading software: The employee will be given access to all professional suites of Software to assist you to excel in your role such as Microsoft 365, Teams, SharePoint, Zoom, HubSpot CRM and others.
We are cognizant of the impact our small firm has on the ecosystem that surrounds us and deeply acknowledge Universal Intelligence and welcome you to join us on this journey for harmonious co-existence and mutual personal & professional growth.

Excited?

Feel this is your dream opportunity?

Apply today!

Note: Due to the high number of applications only shortlisted candidates will be contacted. We thank you in advance for your time and interest.

Job Type: Full-time

Benefits:

Flexible schedule
Health insurance
Paid sick time
Provident Fund
Work from home
Schedule:

Monday to Friday
Morning shift
Application Question(s):

Could you please provide your earliest possible start date for joining out team?
Are you an early riser, & would you be comfortable working from 05:30 AM to 02:30 PM IST?
Have you worked in the Australian immigration sector?
Experience:

Executive Support: 5 years (Preferred)