Front Desk Assistant
- Category: Receptionist & Front office Jobs
- Location: Gurgaon, Gurgaon, Haryana
- Job Type: Full Time / Part Time
- Salary: Estimated: $ 24K to 31K
- Published on: 2025/09/21
Job Summary:
We are seeking a dynamic and reliable Front Desk Assistant with 6 months to 2 years of experience to join our team. The ideal candidate will have experience in courier handling, vendor management, and general assistance duties, alongside the responsibilities typically associated with a receptionist role. This position requires excellent organizational and communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
1. Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls to the appropriate staff members.
- Maintain a tidy and presentable reception area.
2. Courier Handling:
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages, ensuring timely dispatch.
- Coordinate with courier services for special deliveries.
3. Vendor Handling:
- Liaise with vendors and service providers for office supplies and services.
- Ensure timely ordering and replenishment of office supplies.
- Maintain and update vendor contact information.
4. General Assistance:
- Assist with scheduling meetings, appointments, and conference room bookings.
- Provide administrative support to various departments as needed.
- Assist in organizing company events and meetings.
- Perform data entry and maintain office records and files.
5. Customer Service:
- Address inquiries from clients, customers, and staff efficiently and professionally.
- Handle and resolve complaints and issues in a courteous manner.
6. Administrative Support:
- Assist in the preparation of reports and presentations.
- Support the office manager in maintaining office policies and procedures.
- Monitor and manage office supplies inventory.
Qualifications:
- 6 months to 2 years of experience in a similar role.
- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Friendly and professional demeanor.
- Ability to work independently and as part of a team.
- Reliable and punctual with a strong work ethic.
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