FRONT OFFICE COORDINATOR

We are seeking a competent and friendly Female Front Office Coordinator at our luxurious Salon to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the "face" of the company for all visitors and will be responsible for the first impression we make.

Key Responsibilities:

Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person
Answer, screen, and forward incoming phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
Provide basic and accurate information in-person and via phone/email.
Receive, sort, and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Order front office supplies and keep inventory of stock.
Update calendars and schedule meetings.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements:

Proven work experience as a Front Office Executive, Receptionist, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Hands-on experience with office equipment (e.g. fax machines and printers).
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.

Education and Qualifications:

High school diploma; additional certification in Office Management is a plus