Grants Administrator 2 |PCN 10|N24001

Job highlights
Identified by Google from the original job post
Qualifications
We seek a dependable and knowledgeable individual with a strong grant administration background, excellent organizational skills, a good work ethic, and a positive attitude
A candidate with considerable experience administering grant programs, including but not limited to completing federal applications; drafting final reports; fiscal monitoring; tracking and monitoring federal and state conditions assigned to each project; entering data of required information into federal and state databases; providing summary information on grant programs or individual projects as requested; closing out grant awards; and maintaining hard copy and electronic filing systems
A creative problem-solver who will help develop and maintain processes, forms, and templates associated with grant programs
A good communicator with excellent writing skills; the position requires the ability to both read, interpret, and concisely communicate rules, regulations, and laws related to affected state and federal grant programs
A candidate with experience with state accounting systems
We are looking for someone with the following competencies
Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska
Any combination of education and/or experience that provides the applicant with competencies in
Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods
Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance
Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements
Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions
Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues
Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job
A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s)
A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable
Applicants are advised to pay particular attention to spelling, punctuation, and grammar
The cover letter must describe how you possess the knowledge, skills, and abilities required for this position as they pertain to the bulleted points in the job description above
The cover letter must describe how you meet the minimum qualifications for the position
The cover letter must be in standard business format
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above
If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time
Responsibilities
This position will assist in applying for and managing the reporting for federally available funding for the Division of Forestry & Fire Protection
Grants will support critical life safety functions such as wildland fire suppression and hazardous fuels removal, as well as forest stewardship, forest health, and urban forestry
The Grants Administrator will interpret, explain, and apply grant-related laws, regulations, and policy guidance documents to ensure that DOF's grant programs comply with state and federal requirements
The administrative team is expanding, adding new staff, and is actively engaged in creating a new administrative structure that supports the division's new organization
As part of this team, you will provide input to create this expert team
It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs
Cover letter (see instructions below)
Job description
Job Description

Click here to learn more about working for the Division of Forestry & Fire Protection.

What You Will Be Doing
This position will assist in applying for and managing the reporting for federally available funding for the Division of Forestry & Fire Protection. Grants will support critical life safety functions such as wildland fire suppression and hazardous fuels removal, as well as forest stewardship, forest health, and urban forestry. The Grants Administrator will interpret, explain, and apply grant-related laws, regulations, and policy guidance documents to ensure that DOF's grant programs comply with state and federal requirements.

Mission and Culture
The Division of Forestry & Fire Protection (DOF) provides the vital public safety function of wildland fire protection on over 150 million acres. The high-functioning administrative team you will join supports the “boots on the ground” that protect people, property, and resources in Alaska and nationwide.

Under its multifaceted functions, this position encounters diverse challenges and the opportunity to contribute to the success of the DOF mission. While this position is overtime ineligible, you are eligible for paid overtime during fire season.

Our administrative section’s values can be summed up as PRIDE—Positive, Reliable, Inspiring, Dependable, and Efficient. We work hard to support DOF's missions to protect Alaskans from wildland fire and develop, conserve, and enhance Alaska's forests.

We seek a dependable and knowledgeable individual with a strong grant administration background, excellent organizational skills, a good work ethic, and a positive attitude.

Benefits of Joining Our Team
The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program, as well as our cooperative federal/state forestry programs. The administrative team is expanding, adding new staff, and is actively engaged in creating a new administrative structure that supports the division's new organization. As part of this team, you will provide input to create this expert team.

The Working Environment You Can Expect
This position is located in Palmer.

Palmer is a short drive from the incredibly scenic forestry office. Life in Southcentral and Southeast Alaska is an outdoor recreationist's dream. Situated adjacent to the Chugach Mountain range, abundant public lands offer hundreds of miles of skiing, running and hiking trails, as well as plentiful fishing and hunting opportunities.

Who We Are Looking For
• A candidate with considerable experience administering grant programs, including but not limited to completing federal applications; drafting final reports; fiscal monitoring; tracking and monitoring federal and state conditions assigned to each project; entering data of required information into federal and state databases; providing summary information on grant programs or individual projects as requested; closing out grant awards; and maintaining hard copy and electronic filing systems.
• A creative problem-solver who will help develop and maintain processes, forms, and templates associated with grant programs.
• A good communicator with excellent writing skills; the position requires the ability to both read, interpret, and concisely communicate rules, regulations, and laws related to affected state and federal grant programs.
• A candidate with experience with state accounting systems. We are looking for someone with the following competencies.

Click here to learn more about working for the Division of Forestry & Fire Protection.
Minimum Qualifications

Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.

OR

Any combination of education and/or experience that provides the applicant with competencies in
• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Additional Required Information
• *NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application ,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
• Cover letter (see instructions below).
If selected for an interview , the applicant must provide the following:
• A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
• A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Cover Letter
In addition to answering the supplemental question, applicants must ALSO attach a cover letter to be considered for this position. Applicants who do not attach the required cover letter will not advance to the interview phase of this recruitment. The cover letter may be used as a writing sample. Applicants are advised to pay particular attention to spelling, punctuation, and grammar.

Your cover letter must provide the following information:
• The cover letter must describe how you possess the knowledge, skills, and abilities required for this position as they pertain to the bulleted points in the job description above. Give specific examples to demonstrate your experience.
• The cover letter must describe how you meet the minimum qualifications for the position.
• The cover letter must be in standard business format.
Please attach the cover letter to your application before submitting it online. If you can't attach it, email it to the contact provided in the job posting. Your cover letter will help determine which applicants will advance to the interview phase of the recruitment and selection process.

Please attach the cover letter to your application before submitting it online. If you are unable to attach it, fax or email it to the contact number provided below.

Supplemental Questions
This recruitment utilizes a supplemental questionnaire as part of the application process. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-40+5 in Juneau or (+07) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK ++811-0201. The State of Alaska is an equal opportunity employer. Contact Information

Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (+07) 465-40+5 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Andrea Fruean Administrative Operations Manager Phone: +07.761.6204 Email: andrea.fruean@alaska.gov