Health & Safety Administrator

Overview:
Are you an organized individual that enjoys maintaining and analyzing data to improve health and safety performance? Are you a proactive and detail-oriented individual that can work collaboratively with stakeholders in a fast-paced environment? If you are passionate about supporting improvements in an organization’s health and safety performance, this opportunity is for you! Apply now and be part of a dynamic team where your organizational skills can make a significant contribution!

Your opportunity
Dillon’s Health & Safety (H&S) group is looking for a Health & Safety Administrator to join our team of professionals. You will have the opportunity to work on positively influencing our health and safety performance and our safety culture across the organization.

At Dillon, we operate as one team. This position is available at any of Dillon’s offices with the opportunity for hybrid and flexible work arrangements to help balance the competing demands of work and personal life.
Responsibilities:
What your day will look like

Reporting directly to the Director, Health Safety, the successful candidate will be an important contributing member in a small team of Health & Safety professionals. Specific responsibilities include:

Health & Safety Performance Reporting and Analysis
Dillon’s subject matter expert for our Vector third party H&S software platform. Building checklists and forms, managing access and authorities, LMS content, dashboards and system integration. Working with Dillon’s IT department and as Dillon’s liaison with the Vector team to ensure system efficiency and objectives are maintained
Maintaining and analyzing health and safety records, including training, hazards/incidents, audit assessments, non-conformances and corrective actions.
Maintaining and analyzing the health and safety incident reporting and field assessment database.
Tracking progress towards meeting Health & Safety objectives and targets.
Preparing H&S performance reports, scorecards and charts. This will include collecting information, conducting research, compiling and analyzing data, identifying trends, and preparing / formatting reports to support the H&S team with the information to assist in their decision-making.
Manipulating and analyzing data sets, pivot tables and Excel/Google worksheets. Expertise in Power BI or equivalent data software functionality is an asset to aid in the generation of statistical dashboards.
Health & Safety Administration
Maintaining health & safety pre-qualifications, contractor approval programs and vendor management systems (i.e., ISNetworld, Avetta, ComplyWorks, etc.).
Supporting the development and maintaining H&S training content.
Providing administrative support to the H&S team in the areas of data entry, formatting, proofreading, electronic document control, preparing reports, letters, alerts and memos.
Supporting the H&S team with calendar management/scheduling, conferences and travel arrangements.
Investigating, recommending, and implementing technological alternatives to data management, live meetings, training, and conferences.
Organizing materials and logistics for internal and external meetings; recording and preparing meetings and actions.
Revamping and maintaining the H&S communication pages/portal to ensure they are functional, user friendly and visually appealing.
Answering telephone calls, texts, e-mails, or in-person inquiries and escalating to the appropriate H&S team member.
Determining, establishing, and maintaining administrative policies and procedures related to Controlled Documents and electronic workflows.
Manage the production of WCB clearance certificates and H&S proposal information
Performing other related duties and/or activities core to the H&S team’s success as requested
Learning & Development
Commit to self-development and ongoing learning and professional development.
Qualifications:
What will you need to succeed
Degree or diploma in business administration (or related area) or equivalent experience
5 years or more of related work experience, preference will be given to individuals with H&S and/or consulting experience
Experience:
Advanced computer skills including Excel, Google Suite, Power BI, Camtasia, MS Office (Word, Power Point, Outlook)
Experience with H&S prequalification databases is an asset (i.e., ISNetWorld, Avetta, Cognibox…)
Experience using databases and maintaining intranet sites (i.e., Work Vivo, SharePoint, html)
Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws
Superior time-management skills, and the ability to prioritize tasks
Strong problem identification and problem resolution skills
Strong numerical and analytical skills and aptitude
Proven ability to communicate, verbally and in writing, to various levels

Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:
Reliability: words result in actions that build trust;
Achievement: do the work to hit the target;
Continuous development: always learning; always adapting; always growing;
Creativity: discover new possibilities;
Courage: do the things that matter, especially when it’s hard;
Inclusiveness: enabling belonging to draw strength from our differences.
In addition, we offer:
Employee share purchase plan
Dillon is 100% employee owned and share ownership is open to all employees.
A competitive compensation package
Comprehensive health benefits
Generous retirement savings plan
Flexible work hours and remote working options
We offer a variety of flexible work options to help balance the competing demands of work and personal life.
Learning and Development opportunities
As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization.
We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal, learning opportunities.
Focus on Innovation
The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.
Employee and Family Assistance program
A variety of EFAP tools and online resources to support well-being are available to all employees.
Goodlife Fitness Corporate Membership
Our employees can take advantage of reduced annual membership fees.

About Dillon
Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 20 offices and more than +00 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 14 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon:
Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business.
We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process.

We would love to hear from you!