Hotel Booking Executive

Job Description – Hotel Reservations & Vendor Management Executive

Company: BAI Infosolutions Private Limited - CoTrav, Fleet 24x7, Travelparo

Position: Hotel Reservations & Vendor Management Executive

Location: Gurgaon

Experience: Minimum 2 Years

Employment Type: Full-time, Permanent

About Us

BAI Infosolutions is a leading travel-tech company managing multiple brands in the corporate travel and fleet management space. We specialize in providing seamless travel solutions, including hotel reservations, transportation, and corporate travel management. We are seeking a Hotel Reservations & Vendor Management Executive with expertise in hotel booking, vendor relations, and negotiation to enhance our service quality and cost efficiency.

Job Responsibilities
• Hotel Booking Management: Handle end-to-end hotel reservations for corporate clients, ensuring accurate and timely bookings based on their preferences, budget, and requirements.
• Vendor Relations & Negotiation: Collaborate with hotels to negotiate competitive rates and secure the best deals.
• Identify and onboard new hotel partners to expand the accommodation network.
• Maintain strong relationships with existing hotel vendors to ensure consistent service quality.
• Contract & Rate Management: Negotiate and finalize contractual agreements with hotels, securing favourable terms, exclusive rates, and added benefits.
• Review and update rate contracts regularly to ensure cost-effectiveness.
• Billing & Payment Reconciliation: Oversee the billing and invoicing process, ensuring accuracy and timely reconciliation with hotel partners.
• Verify vendor invoices against bookings and resolve any discrepancies.
• Data Analysis & Reporting: Monitor booking trends, occupancy rates, and pricing data to identify cost-saving opportunities.
• Provide insights and recommendations to improve booking efficiency and reduce expenses.
• Quality Control: Ensure hotels meet company quality standards and deliver consistent service across locations.
• Conduct regular reviews and gather client feedback to assess hotel performance.

Skills
• Excellent communication and interpersonal skills for effective vendor negotiations and client coordination.
• Strong problem-solving abilities to handle booking issues and vendor-related challenges.
• Negotiation and analytical skills to secure favourable contracts and optimize costs.
• Detail-oriented and highly organized to manage multiple bookings and vendor relationships simultaneously.

Requirements
• Bachelor's degree in Hospitality Management, Business Administration, or a related field.
• 2-4 years of experience in hotel booking management, vendor tie-ups, and cost control within the hospitality or travel industry.
• Proficiency in MS Excel and reporting tools for data analysis and contract management.
• Ability to thrive in a fast-paced, client-focused environment with strong attention to detail.

Why Join Us?
• Opportunity to work with a leading travel company in a rapidly growing industry.
• Collaborate with top hotel brands and build a strong vendor network.
• Gain exposure to corporate travel management and vendor negotiation strategies.
• Competitive compensation package with performance-based incentives.

If you have a passion for travel, strong negotiation skills, and a knack for managing hotel partnerships efficiently, we would love to hear from you.