HR Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
High school diploma or equivalent required
Language Skills
Ability to read, analyze and interpret general business information
Ability to effectively present information and respond to questions from groups of managers, clients, customers and general public
Mathematical Skills
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
While performing the duties of this job, the employee is regularly required to use hands to sit and talk or hear
The employee frequently is required to use finger, handle or feel
The employee is occasionally required to stand, walk, sit and stoop, kneel, crouch or crawl
The employee must frequently lift and/or move up to 25 pounds
Specific vision abilities required for this job include close vision, and ability to read forms and computer screens
Responsibilities
The Administrative Assistant for the Human Resources team will perform administrative duties related to the operations of the human resource department
They will be responsible for auditing and organization of various information including electronic and hard copy
Answer phone lines, distribute HR mail, manage departmental calendar and helps with Care Partner questions as they come by the office
Proofreads and types documents and correspondence produced by department
Processes required paperwork for employee transfers, changes in job classification, and other related employment matters
Process wellness forms, new hire paperwork, compliance forms and other information into the HRIS and other tracking documents in Excel
Enters and uploads employee discipline documents into the HRIS and files paperwork appropriately
Assist with preparation of human resource reports such as attendance, new hire, and turnover reports
Audits employee files both electronic and hard copy for regulatory compliance
Audits benefit carrier feeds and invoices to ensure appropriate billing and processes invoices for payment
Assists with employee engagement and recruitment activities
Manages HR department office supply inventory
Provides coverage for the Switchboard
Performs other related duties as assigned
This job has no supervisory responsibilities
Ability to write reports, business correspondence and procedure manuals
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Job description
Summary

The Administrative Assistant for the Human Resources team will perform administrative duties related to the operations of the human resource department. They will be responsible for auditing and organization of various information including electronic and hard copy

ESSENTIAL DUTIES AND RESPONSIBILITIES Include The Following.
• Answer phone lines, distribute HR mail, manage departmental calendar and helps with Care Partner questions as they come by the office.
• Proofreads and types documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, and other related employment matters.
• Process wellness forms, new hire paperwork, compliance forms and other information into the HRIS and other tracking documents in Excel.
• Enters and uploads employee discipline documents into the HRIS and files paperwork appropriately.
• Assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Audits employee files both electronic and hard copy for regulatory compliance
• Audits benefit carrier feeds and invoices to ensure appropriate billing and processes invoices for payment.
• Assists with employee engagement and recruitment activities
• Manages HR department office supply inventory
• Provides coverage for the Switchboard
• Performs other related duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

High school diploma or equivalent required. Two years of administrative assistant experience preferred.

Language Skills

Ability to read, analyze and interpret general business information. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and general public

Mathematical Skills

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to sit and talk or hear. The employee frequently is required to use finger, handle or feel. The employee is occasionally required to stand, walk, sit and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, and ability to read forms and computer screens.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

PRIVACY UNDERSTANDING

It is the position of Brethren Retirement Community that all of its employees have the potential to encounter both written and oral information of a private nature. It is understood that as an employee the highest standards of discretion must be observed. Under no circumstances will resident information be shared with any other person except for authorized person providing for the care of the individual(s).

Employee completed annual compliance training & exhibits behavior as set forth by the code of conduct in the performance of their duties.