HR |amp| Admin Executive

Description

Recruitment and Resignation
• Responsible for the entire cycle of hiring and coordinating with all the Functional Heads
• Draft job descriptions in consultation with hiring managers.
• Screen candidate profiles and conducting preliminary rounds of interview.
• Handle terminations and resignations, including work handovers and processing final payouts.
• Manage the exit interview process for junior and mid-level employees, identifying trends and elevating feedback as appropriate.

HR Transactions
• Facilitate onboarding and induction process which includes orientation about the Company and the relevant department
• Generate employment letters and service contracts, salary structuring, monthly pay slips etc.
• Conducting form filling, documentation for PF, insurance, bank accounts, employee confirmation, appraisals, performance feedback and counseling
• Work closely with HR Operations team to ensure that all administrative processes and protocols are followed.
• Provide information to Managers on all stages of compensation planning and performance management process.

Employee Relations & Matters
• Understand and communicate leave policy, maintaining of leave records, etc.
• Implement HR policies and practices.
• Work with Managers and Employees to resolve informal grievance issues – escalating to formal process as appropriate.
• Resolve employee Issues & ensuring compliance with Employment Law.

Learning and Organizational Development
• Work and advise Managers, and co-ordinate employee attendance for training sessions and workshops;

Maintaining HR Information System and Data/Reporting
• MIS reports – Leave balance, attendance
• HR Master Database, and CTC Master
• Maintain records of salary reimbursements
• Gratuity working for monthly accruals. Procure yearly actuarial valuation.
• Compliance with shops and establishment Act, Labour welfare, etc., as applicable to States in which office is located.
• Group Medical insurance and periodic update on employees/renewal.
• Manage and perform Workday transactions, including processing terminations, job changes, and promotions as needed.
• Provide information and guidance to Managers and Employees on leave and absence matters.

Payroll Tasks
• Coordinate with managers and payroll vendor contacts on new joinees, resignations during the month.
• Check the Payroll sheet review for correct charges to cost centers.
• Ensure HR system (Workday) is up to date and is source of truth for all salary payments at all times
• Ensure Payroll system matches Workday data
• PF, P Tax and withholding Tax compliance
• Adhere to Endeavor's global payroll processes, protocols and controls.
• Support implementation of Endeavor's global payroll vendor when required
• Stay up to date with local tax and payroll regulations

Administration
• Office lease renewals, office insurance, office supplies, etc.
• Budgeting of admin costs and variance analysis to be done monthly.

Other
• The individual may be required to carry out any other duties and ad hoc projects which are within the scope and purpose of the job.

Knowledge And Experience
• Sound knowledge and understanding of India labour law;
• Experience working in a global organization with a matrix environment
• Recruitment experience;
• Proven experience of providing HR advice and guidance to Managers;
• Proven experience of effective relationship building within different businesses;
• Payroll and administration experience;
• Experience of working in a fast paced environment

Skills And Abilities
• Proven communications skills, both written and verbal.
• Outstanding interpersonal skills with proven experience of building relationships, with the ability to adapt his / her style to different situations.
• Able to juggle and prioritise a varied workload, often working to tight deadlines in a fast-paced environment while maintaining appropriate service levels.
• Able to work independently and yet be a strong team player
• Meticulous attention to details.
• Able to exercise discretion and good judgment while navigating sensitive information
• Excellent organisational and co-ordination skills;
• Ability to work with conflicting demands;
• Ability to develop and maintain systems to make processes more efficient;
• Business / commercial awareness
• A competent user of Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and Database Management.
• Experience of using and maintaining a computerised HR database;

Qualifications And Training

Recognized tertiary qualification

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment